Job DescriptionChief Objective of Position
Provide overall management and guidance to the departmental functions which include Purchasing, Central Warehouse, Receiving, and Postal Services. Develop and implement policies and procedures to direct the procurement, storekeeping, receiving, delivery, property control and disposal activities of the University as prescribed by State laws and directives and University Policy. Serve as the University’s chief procurement officer in all matters related to the exercise of authority as delegated by the Commonwealth’s Department of General Services, Division of Purchase and Supply and other State agencies, as applicable.
1. Using independent judgment and discretion, plans; budgets resources; formulates policy; develops procedures by interpreting guidelines, policies, regulations, and laws; provides direction in the daily operation of the materiel management areas to ensure the University’s goals and objectives are achieved. Supervises, guides, and directs staff through training, task delegation, audit, evaluation, and interpretation of applicable federal, state, and University guidelines, policies, regulations, and laws to ensure an effective and efficient staff capable of providing high quality customer service.
2. Manages, directs, and controls major and complex competitive and non-competitive bidding and negotiations by development of solicitations and specifications, chairs pre-bid/proposal conferences, chairs bid and proposal evaluation committees, accepts or rejects bids and proposals, negotiates or formulates and approves legal contracts, monitors vendor performance, administers vendor appeals or protests, and defends the Commonwealth’s and University’s legal rights in order to ensure the best interest of the University. Coordinates review of procurement contracts with the Attorney General’s office. Directs and controls bid openings for capital outlay projects in accordance with State law and directives from the Division of Engineering and Buildings. Manages procurements for construction related projects.
3. Directs the procurement and purchasing process by supervising the work of staff, reviews specifications and solicitation development, and develops cost savings methods and analysis by the application of accepted methods and practices so that delivery of products and services are done in a cost effective and time efficient manner.
4. Oversees the eVA (electronic Virginia) program.
5. Provides leadership which will result in maintaining interface with the Commonwealth’s Department of General Services, Division of Purchasing and Supply (DP&S) to assure all laws and regulations are adhered to and continues to demonstrate an ability to accept more decentralized procurement functions throughout the University.
6. Directs centralized warehouse, surplus property, central receiving, inventory control, materiel handling, and disposal of University records by supervising the work staff to ensure that services are provided in a cost effective and time efficient manner.
7. Promotes participation of Small, Women and Minority (SWaM) –owned businesses; develops and implements initiatives to promote and increase SWaM participation to University Departments; develops outreach opportunities for SWaM vendors; coordinates with prime vendors to develop methods of subcontracting opportunities and capturing data for reporting.
8. Provides staff support and executes other duties as directed by the Vice President of Administration and Auxiliary Services.
9. Develops and maintains a very positive and professional customer service and/or relations within the office/department and with all constituencies to include students, faculty, staff, guests, and employees. Demonstrates a positive and professional attitude and treats everyone with dignity and respect. Fully support the “Student’s First” value at CNU and routinely goes the extra mile in providing service.
10. Safety issues are reviewed and communicated and goals are set to ensure a safe and healthy workplace and a reduction in work related absences. The measurement for this core responsibility will state “Safety issues and reductions in employee lost time will be addressed promptly.”
11. This position is designated as a “responsible employee” who has the authority to redress sexual violence, who has the duty to report incidents of sexual violence or other student misconduct, or who a student could reasonably believe has this authority or duty.
12. This position is a “designated position” meaning this position could potentially be required to work (depending on the event) during an emergency closing.
13. Other duties as assigned.
Knowledge, Skills, Abilities (KSA's) required
Comprehensive knowledge of the purchasing and contract administration principles and procurement procedures to advise and assist University personnel in procurement of supplies, equipment, and services. Demonstrated ability to interpret and apply policies and procedures. Demonstrated supervisory skills. Ability to plan and direct the work of subordinates; skills in automated data processing systems. Excellent customer service skills to interact with the public, staff, and students. Excellent organizational skills and ability to work independently. Excellent written and oral communication skills.
Knowledge, Skills, Abilities (KSA's) preferred
Knowledge of the Commonwealth of Virginia Construction and Professional Services Manual and Division of Engineering and Buildings (DEB) requirements.
Must have a Master’s degree in a related field or a Bachelor’s Degree in a related field and work experience that equates to an advanced degree. Virginia Contracting Officer certification and Virginia Construction Contracting Officer (VCCO) or the ability to achieve certification within six months of start date into the position.
CPPB/CPPO, NCMA or other recognized certification.
Demonstrated experience in purchasing and contract administration. Experience interpreting and applying complex procurement policies. Experience supervising staff. Experience with automated data processing systems.
Demonstrated experience in leading and maintaining a materiels management department in a higher education environment. Previous Commonwealth purchasing and contract administration experience. Demonstrated experience using Microsoft Office products.
Selected by The Princeton Review for The 386 Best Colleges: 2021 Edition, and highly ranked for its quality of life and innovative leadership, Christopher Newport University is a public school offering a private school experience — great teaching, small classes, and a safe, vibrant campus. A “student-first, teaching-first” community, Christopher Newport is dedicated to the ideals of scholarship, leadership and service. The University is located between Williamsburg and the Virginia beaches in Newport News, and enrolls 5,100 students. Academic programs encompass more than 90 areas of study, from biology to business administration and political science to the performing arts. The University has a new and technologically advanced campus, has generated over 7,300 applications for a freshmen class of 1,155 and has been ranked by U.S. News & World Report’s America’s Best Colleges guide as fourth among public regional universities in the South and seventh among all regional universities in the South. In addition, Christopher Newport is ranked third among all public schools for having "the highest proportion of classes with fewer than 20 students.” Christopher Newport is committed to ensuring that all people are welcomed, honored and fully engaged in the life of our academic community. We seek exceptional and diverse candidates and encourage applications from individuals who are underrepresented in their profession. For further details and information about Christopher Newport, visit http://www.cnu.edu.