Summary:

The Grant Management Administrator I addresses pre-award administration including preparation of sponsored proposal applications in adherence with sponsoring agency and Moffitt Cancer Center requirements. Works closely with the Principal Investigators (PI's) as well as with administrators to reinforce institutional policies and maintain compliance with federal, state and sponsor policies, procedures and guidelines.

The Ideal Candidate:

• Expected to function independently, to initiate activities according to established timetables and use good judgment in answering questions and mitigate problems.
• Ability to exercise judgment, initiative and discretion and to interact with staff and outside agencies in a professional manner.
• Experience in dealing with multiple personality types, with a focus on providing outstanding customer service.
• Ability to work effectively, independently and as a member of a team.
• Ability to plan work, set priorities, and respond to pressures, deadlines, and changes in schedules and priorities.
• Effective communication skills, both orally and in written.
• Must be a self-starter, highly motivated individual.

Responsibilities:

• Assists with the pre-award grant preparation of new submissions, other support documents, grant support letters, coordinate proposal preparation process, works directly with PIs to develop grant submissions.
• Assist PI to prepare detailed budgets and justifications.
• Reviews drafts of all application components to ensure compliance with sponsor guidelines.
• Work with principal investigators, faculty and research staff to maintain, edit, and upload other support documents and biosketch documents for various federal sponsors for various submissions.
• Collaborates with faculty, subcontractors, and collaborators to prepare proposals (new, renewals, supplements) and review awards.
• Collect and assemble Just in time (JIT) materials as requested by NIH and other funding sources.
• Prepare progress reports as required by sponsor (quarterly, annual etc.)
• Coordinates post-submission inquiries concerning status of proposals and award processing in sponsored offices. Performs non-financial post-award functions (RPPRs and other reporting).
• Prepares service contracts and standing purchase orders as needed.
• Performs literature searches and helps to maintain an accurate PI Bibliography.

Credentials and Qualifications:

• Bachelor’s degree with 1 year of grant, research administration or project submission experience required.
  • In lieu of Bachelor’s degree an Associate’s degree with 3 years of grant, research administration or project submission required OR High School diploma/GED with 5 years of experience may be considered.
• Preferred experience with ASSIST, Grants.gov, Proposal Central.
• Preferred grant certification or graduate level courses in research/business administration.