Summary

Reporting directly to the leader of the events program, the Senior Special Programs Associate plans and manages events and special programs at Baylor College of Medicine. This position also manages budgets for events and special programs under the leadership of the Director of Special Programs. Ensures events are carried out and executed smoothly.

This position offers the flexibility of a hybrid work arrangement. In office days are Tuesdays and Thursdays with additional in person days required during events.

Job Duties

• Serves as an organizational liaison for all third-party fundraising events, providing promotional support and attending events.
• Works with gift officers and leadership to coordinate special donor cultivation events and meetings.
• Works with the Advancement Communications team and BCM marketing and communications Department on the production of all event materials, creative and engaging program development, and public relations.
• Adheres to established protocols, such as the Baylor College of Medicine’s gift acceptance policy. Ensures reporting requirements and are completed in a timely and accurate manner; utilize automated systems for tracking and reporting; record and manage donor/prospect and event data activity in the fundraising technology system.
• Facilitates all-volunteer event committees and manages all event volunteers.

Minimum Qualifications

• Bachelor's degree.
• Four years of relevant experience.

Preferred Qualifications

• Fundraising team experience, and marketing/communications/creative service experience is a plus.
• Knowledge and experience using project management software.
• Experience with fundraising donor management systems, preferably Blackbaud products
• Proficiency in Microsoft Office applications.
• Ability to work collaboratively in a fast-paced team environment.
• Needs to be adept at developing solutions for workflow delays.
• Proven experience developing schedules and timelines for projects.
• Excellent interpersonal and communication skills.
• Detail-oriented.
• Ability to multi-task.