Job Description

About the Department
NC State Continuing Education serves the public, the non-traditional student, and the academic community of NC State by facilitating access to University knowledge and resources and alternative methods of knowledge transfer; specifically to support non-credit programs provided by the University for non-degree seeking students.

The NC State Continuing and Lifelong Education (NCSCaLE) serves as a gateway to the vast intellectual and technical resources at NC State University. NCSCaLE has continually evolved to meet the educational needs of individuals, organizations, governmental agencies, and corporations. For more than 90 years, NCSCaLE has proudly carried on the tradition of public service first established by Jane S. McKimmon, a pioneer in the field of continuing education.

The Business office is one of the administrative support units within the NCSCaLE, a $27 million operation that is supported primarily by revenue-generating programs. The Business Office provides business administration, financial management, human resource management for full-time, part-time, temporary, and student employees, redistribution of salaries, supplemental pay and audit and approval of compensating controls, information analysis, contract and grant review, and policy interpretation and dissemination for all units within the NCSCaLE division. The unit is an authorized receipts and accounts receivable center. The Business Office is responsible for timely billing and ensuring that all collection efforts comply with the guidelines of the Attorney General’s Office and the Office of State Controller. Establishes and monitors use rates for the Division.
Essential Job Duties
Do you enjoy working with colleagues from different functions of an organization and making a difference? At NC State Continuing and Lifelong Education, we strive to enrich the lives of our employees and customers. We are a one-stop for non-stop learning and if this is you, please apply.

This position will be a part of an organization at a time of reinvention and a great opportunity. The Accountant II is part of a team of finance professionals within the NCSCaLE business office and will assist the Assistant Vice Provost for Business Operations in performing complex, specialized accounting and financial management for several departments within the organization. The areas include the Office of the Vice Provost (includes Marketing Services and Business Operations), McKimmon Conference & Training Center (MCTC), Repair and Replacement (R&R), and Print & Mail Services, and other assigned unit budgets.

This position is engaged in budgeting, cost accounting, or other fiscal functions and will apply accounting principles and practices to a wide range of accounting, budgeting, and/or other fiscal functions.

Duties Include but not limited to:
Work may include account report preparation and reconciliation; development and implementation of control systems for determining costs and the distribution of costs; and working with administrators to develop, operate, and evaluate accounting systems.
Examination of a variety of accounting documents to verify conformance to pertinent policies, procedures, and accounting standards
Preparing reports and statements requiring interpretation and analysis of accounting records.
Manage and analyze all Vice Provost (including Marketing Services and Business Operations), McKimmon Conference & Training Center, Repair and Replacement, and Print & Mail Services and other assigned unit budgets. Includes preparing financial reports on a regular basis.
Apply extensive accounting acumen and background to review and process vouchers, manage all marketplace orders, requisitions, journal entries, travel reimbursements, refresh internal budgets, and serve as a business partner with department heads and program directors
Update, evaluate and analyze internal budgets; analyze and forecast expenditures
Review purchase orders and requisitions for assigned funds
Identify and resolve data inaccuracies and unusual issues through the completion of journal entries and various other financial processes.
Audit PCard receipts for adherence to university PCard compliance policies and procedures; Provide monthly reconciliation and submission of PCard statements.
Adhering to internal controls, process Ungerboeck refunds for assigned units and payments in Momentus (Ungerboeck) and REPORTER for assigned units.
Assist and provide recommendations for end-of-year spending plans to ensure we spend our funds as planned or have alternative plans to successfully close the fiscal year and program support
Assist with new fiscal year budget development
Assist with cash/check receipting processes
Other Responsibilities
Other duties as assigned
Qualifications
Minimum Education and Experience
Bachelor’s degree with 12 credit hours of accounting coursework; or Associate’s degree in Accounting; or Associate’s degree in Business or related discipline with 12 credit hours of accounting coursework; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
Other Required Qualifications
Must have advanced skills with software applications in Google and Microsoft Suites (Gmail, Sheets, Docs, Word, Excel).
Demonstrated knowledge of budgeting practices and procedures as well as Generally Accepted Accounting Principles (GAAP).
Customer-service oriented, ability to respond in a timely manner to questions and resolve problems as quickly as possible.
Ability to work under pressure, adaptability, and flexibility.
Strong interpersonal skills, attention to detail, good written and verbal communication skills.
Ability to exercise judgment and discretion in handling sensitive and confidential issues.
Ability to interact effectively with diverse groups of people.
Ability to work independently but also work as a collaborative team member and play an integral part in creating a positive work environment.
Excellent file management skills (both paper and electronic filing)
Organizing, planning, and prioritizing work-developing specific goals and plans to prioritize, organize, and accomplish work.
Comprehensive understanding of the state and university policies and procedures relevant to accounting and best practices.

Preferred Qualifications
Successful completion of a four-year degree in accounting with at least two years of professional experience
Prefer experience at NC State or other higher education institutions
Demonstrated knowledge of the state of North Carolina and NC State fiscal policies and procedures
Peoplesoft Financial experience