Job Description

Responsibilities*
Sponsored Projects

Assist project directors and staff in preparing and submitting proposals for sponsored research funding. Ensure applications comply with agency and University guidelines. Resolve outstanding issues with ORSP and Financial Operations as new projects are awarded.

Assist and advise staff regarding University research policies and issues including: project budget development, accounting principles, sponsor regulations, and grant or contract terms and conditions. Arrange and process various requests affecting a project, such as time extensions, supplemental funds, changes in the scope of work, and budgetary changes. Manage cost sharing, subcontracts, and related subprojects with other University units.

Provide overall financial management of assigned project grants. Monitor project budget activity to ensure that the projects are continuing as proposed with emphasis on monthly reconciliation and fiscal review. Keep project directors and managers updated on status of funds and in financial reporting to federal, state, and private agencies. Review expenditures for compliance with sponsor guidelines and A-21 guidelines..

Prepare spending projections and financial reports. Respond to requests for financial information. Resolve A-21 issues with Financial Operations, review Financial Status Reports and close out project grants.

Financials

Provide advanced administrative support on financial policies, procedures and internal controls. Prepare and maintain the Institute's budgets and financial accounts.

Track the financial status of general funds, sponsored projects, gifts, and designated funds. Track cost sharing obligations. Monitor expenditures and reconcile accounts. Ensure that the expenses charged to accounts are reasonable and accurate. Investigate and correct financial problems. Prepare journal entries.

Prepare Institute financial data for budget planning and reporting purposes. Prepare reports addressing the overall financial condition of the Institutes revenues and expenditures. Generate standard and ad-hoc financial queries and reports to meet the business needs of the Institute.

Human Resources

Provide administrative support to the Institute on matters related to human resources. Advise staff on policies and procedures.

Process transactions, including appointment changes, account and effort certifications, annual faculty and staff evaluations, and terminations.

Coordinate timekeeping and payroll; ensure that payroll is charged to the appropriate project account at the correct effort; reconcile pay registers; work with central staff to make needed changes.

Prepare appointment, salary, payroll, and benefit reports using Business Objects.

Supervise assigned staff and approve timesheets.

Required Qualifications*
Bachelor's degree in a relevant field. Must have five to seven years of related experience in research administration, financial management, and human resources. Excellent written and oral communication skills. Strong data analysis skills. Ability to work independently and as part of a team. Proven supervisory abilities. Strong organizational skills. Ability to manage multiple responsibilities and manage time effectively. Ability to independently solve problems in a timely manner.