Job Description

Job Description
Tennessee State University Department of Psychological Sciences invites applications for the position of Administrative Assistant IV.

Job duties include:
Serves as the primary administrative support staff for the department.
Exceptional customer service skills are needed when interacting with students, faculty and staff.
Performs all clerical duties, but not limited to: contracts, extra service pay requests, budgeting, purchasing, travel reimbursement, and timesheets.
Processes all incoming and outgoing correspondence (mail); schedules meetings, maintains calendar, and creates reports and spreadsheets.
Reviews correspondence, memoranda and reports prepared by others requiring supervisor’s signature; may supervise student workers.
Ability to use business English effectively and express ideas clearly and concisely.
Knowledge of current office practices, procedures, and equipment.
Knowledge of administrative procedures and filing systems.
Ability to establish and maintain effective working relationships.
Performs other duties as assigned.
Minimum Qualifications
Graduation from a standard high school or equivalency (GED) and a minimum of three years secretarial experience. Must possess excellent interpersonal and communication skills (both oral and written). Ability to manage multiple projects and time effectively; ability to understand and follow oral and written instructions; to compose a variety of memoranda or letters with only general instructions; and to establish and maintain an effective working relationship with the public and other employees. Knowledge of Microsoft Word and Explorer.
Special Instructions to Applicants
Employment is contingent upon successfully completing a criminal background check as mandated by Tennessee State University.
Official transcripts for positions which require a post-secondary undergraduate degree, advanced degree and/or certification must be presented upon hire.
An unofficial transcript may be attached in the “Transcript” section.
You will be required to provide names and contact information for three references during your application to the posting. If you are the recommended candidate for the position, our online hiring system will automatically generate solicitation for these letters using contact information you provided.