Job Description

Job Summary
The College of Veterinary Medicine at Auburn University is currently seeking candidates for the position of Administrative Support Associate. In this role, the individual will be responsible for providing administrative and general clerical support within an academic department or outreach program. This includes handling a wide range of office and project support duties and tasks.

Auburn University is more than just an institution; it’s a vibrant community where real people come together to make a difference. Our commitment to students, employees, communities, and our world runs deep, and it’s reflected in every corner of our campus and beyond.

Life-Changing Impact: At Auburn, our work changes lives. Whether it’s groundbreaking research, innovative teaching, administrative operations or community outreach, every effort contributes to positive change. We’re not just clocking in; we’re making a lasting difference in the lives of others.

How We Support You: Auburn cares for its greatest assets—its employees. Generous benefits, educational opportunities, and a supportive work environment make it a place where you can thrive. From health insurance to retirement plans, we’ve got you covered. Learn more about how we support employees by visiting aub.ie/working-at-auburn

Come and Stay: The median length of employment for an Auburn employee is 10 years. That’s because Auburn invests in its people. We’re not a revolving door; we’re a family. The Auburn Family. We grow together, learn together, and build lasting relationships.
Essential Functions
Performs multiple duties which are a mix of administrative and clerical in nature, which may include, but are not limited to data gathering, data management, correspondence, filing, calendar management, event scheduling, registration, mail distribution, answering the phone, website maintenance, and purchasing/ordering supplies.
Provides budget tracking and monitoring, payroll processing, travel/expense voucher processing, as well as other expenditure processing.
Advises faculty, staff, and students of standard policies or procedures.
Acts as a liaison to other departments, clients, and students on behalf of manager, director, or department head.
Acts as point of contact for purchasing or vendor/outside agencies.
May perform some administrative duties which may include, but are not limited to budget coordination, human resources administration (beyond payroll entry), recruitment coordination, preparation of reports/documents/presentations, or coordination of complex projects or events.
As an academic position, duties may also include but are not limited to scheduling classrooms, entering course information into AU student scheduling system (OASIS), maintaining grades/registration, conducting teaching effectiveness surveys, contacting bookstores concerning textbooks, facilitating departmental presentations, and administrative issues related to student academic or financial status.
Minimum Qualifications
Minimum Qualifications
Depending on the combination of education and experience, the selected finalist will be hired as an Admin Support Associate and assigned level I or II.

Level I requires a high school diploma or equivalent plus 2 years of experience in clerical and administrative support services.

Level II requires a high school diploma or equivalent plus 4 years of experience. Experience must include at least 2 years at the preceding level or equivalent.

Indicated education is required; no substitutions allowed.

Substitutions Allowed for Experience:
When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one (1) year relevant education per year of required experience.