Privacy Program Coordinator
Job ID: 277740
Location: Augusta University
Full/Part Time: Full Time
Regular/Temporary:
*

About Us
Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 10,500 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values make Augusta University an institution like no other.
The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.
Location
Augusta University -
Our Health Sciences Campus:
1120 15th Street, Augusta, GA 30912
College/Department Information
The purpose of the Audit, Compliance, Ethics, and Risk Management department (ACERM)is to:
Identify and prioritize risks (positive and negative) to the organization and its mission and share risk-related data and information with the organization to inform tactical and strategic planning (Ethics & Risk Management);
Detect violations of law, regulation, and policy, and ensure the organization takes steps to correct such violations and implements controls reasonably designed to prevent recurring violations on a sustained basis (Compliance, Ethics, & Privacy);
Periodically audit and test controls and processes to measure and report on sustained adherence to prescribed rules (Internal Audit).
Promote the safety and well-being of students, Patients, faculty, staff, guests, and other constituents throughout the enterprise and its facilities (Environmental Health & Safety).
Job Summary
The Privacy Program Coordinator provides support to the Assistant Vice President of Ethics and Compliance. This position oversees processes and systems to ensure all privacy related concerns are registered, tracked, and appropriately investigated pursuant to all applicable laws, regulations and policies which govern privacy-related activities for Augusta University, affiliates, and other cooperative organizations.
Responsibilities
The duties include but are not limited to:
EDUCATION AND AWARENESS: Assist the AVP, Ethics & Compliance/Privacy Officer in evaluating, creating, and maintaining training resources on privacy regulations and requirements. Assist the AVP, Ethics & Compliance/Privacy Officer in ensuring appropriate regulatory notices, policies, and procedures and processes are implemented to protect confidential and regulated information. Supports the AVP, Ethics & Compliance/Privacy Officer to initiate, facilitate, and promote activities to foster information privacy awareness within the organization. Assists AVP, Ethics & Compliance/Privacy Officer in providing in person and/or online training to faculty, staff, and students on privacy rules and regulations.
PRIVACY AND SECURITY RESPONSE: Support the AVP, Ethics & Compliance/Privacy Officer in receiving, documenting, tracking, investigating, and taking corrective action on all reports of non-compliance with the organization's privacy policies and procedures, regulations, and laws. Responsible for accurate, complete, timely tracking of all privacy incidents, and breaches reported to Audit, Compliance, Ethics, and Risk Management (ACERM). Works cooperatively with units and departments on implementing corrective actions to correct deficiencies in processes and procedures.
INVESTIGATIONS AND ASSESSMENTS: Independently conducts investigations resulting from reports of violations of the organization's privacy and security policies, regulations, and state and federal laws. Under the direction of the AVP, Ethics & Compliance/Privacy Officer, create thorough and professional investigative reports of incidents. Assist AVP, Ethics & Compliance/Privacy Officer Conduct with assessments of process, procedures, and vendor contracts to ensure appropriate safeguards are applied when regulated, confidential, and /or sensitive data is involved.
REGULATORY: Knowledge of applicable privacy related laws such as FERPA, GPIPA, GDPR, and other laws pertaining to data use and protection. Assists the Chief Privacy Officer in the planning, design, and evaluation of the organization's privacy related projects. Supports the Chief Privacy Officer in their role to be liaison to regulatory and accrediting bodies for matters relating to privacy. Maintains awareness and shares knowledge on healthcare laws and regulations (federal and state) pertaining to patient privacy and determine whether modification or reviews of policies and procedures are needed. Assists AVP, Ethics & Compliance/Privacy Officer with coordination and participation in external reviews and/or investigations. Develops, implements and updates written privacy procedures. Supports the CPO to provide information in response to internal and external inquiries regarding enterprise privacy policies/procedures or notice of privacy practices. Conduct special investigations and special projects.
OTHER DUTIES: Perform other duties as determined needed of the department and directed by AVP, Ethics & Compliance/Privacy Officer.
Required Qualifications
Bachelor's degree from an accredited college or university in Health, Research, Information Technology, or Business related field with a minimum of (5) years of experience in higher education, clinical, or research environment.
Preferred Qualifications
Demonstrated knowledge of Health Insurance Portability Act of 1996 (HIPAA) is preferred.
Knowledge, Skills, & Abilities
KNOWLEDGE
Knowledge of basic operations associated with networks, applications, operating systems, and desktop/mobile computing
Proficient in Microsoft Office (Word, Excel, and PowerPoint and other computer software/databases
Demonstrated commitment to customer service centered work ethic to all.
SKILLS
Detail-oriented with strong organizational, prioritization and multi-tasking skills
Excellent interpersonal, verbal, and written communication skills
Effective listening skills and techniques.
ABILITIES
Ability to maintain a professional work environment; Must be flexible and able to exercise sound judgment
Ability to maintain confidentiality
Ability to adhere to university policies and procedures to meet institutional goals and support the University's mission for student success.
Shift/Salary/Benefits
Shift: Days (Monday - Friday); *Work outside of the normal business hours may be required for an exempt level position.*
Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position
Recruitment Period: Until Filled
Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.
Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.
Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!
Conditions of Employment
All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.
If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.
Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.
For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.
All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.
Other Information
This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."
Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.
Equal Employment Opportunity
Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.
How To Apply
Consider applying with us today!
https://www.augusta.edu/hr/jobs/
Select University Faculty & Staff > External Applicants if you are a candidate from outside the university
Select University Faculty & Staff > Internal Applicants if you are a current university employee
If you need further assistance, please contact us at 706-721-9365
To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=277740&PostingSeq=1
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