Job Description

Responsibilities*
Provides advanced administrative support to the Pulmonary Anatomic Pathology clinical service and manages patient's assets for faculty, fellows and residents.
Departmental scheduling software, Laboratory Information System applications; and assists the Pathologists in creating and maintaining the Pathology Departmental Pulmonary Service Calendar.
Shares knowledge of university policies and procedures with peer administrative support staff.
Prepares professional correspondence, memoranda, reports, manuscripts.
Assists faculty in preparing teaching materials, abstracts, grants, articles, and other miscellaneous documents for submission utilizing computer hardware and software.
Assists Pulmonary Fellowship Director with Fellows recruiting, onboarding, reimbursements and offboarding.
Schedules and maintains calendar of appointments, meetings, and travel itineraries, reimbursements and coordinates related arrangements.
Assists with planning events, conferences.
Assists with coordinating meetings with our clinical partners from research, operating rooms, clinics and outside customers.
Prepares and distributes minutes from meetings.
Assists with planning schedule of visiting professors including travel arrangements, lodging, and itineraries and reimbursements.
Transcribe consult and transfer cases efficiently using appropriate medical terminology without errors.
Manages telephone calls from internal and external customers, receives visitors, and resolves routine and complex inquiries.
Effectively works with team members to accomplish division and departmental goals in a collegial and professional manner.
Makes independent decisions regarding planning, organizing, and scheduling meetings while managing workflow.
Proficient in Microsoft Office software and Outlook.
Maintain CV and other certification documents for faculty.
Required Qualifications*
In order to be considered for this position the applicant must have met or will have met all the required qualifications prior to the start date of employment.

Associate's degree or an equivalent combination of education and experience is necessary.
Minimum of four-five years of administrative support experience is necessary.
Experience utilizing Microsoft Word, PowerPoint, Excel, and web-based applications are necessary.
Excellent interpersonal and written communication skills; ability to work independently with general supervision and maximum collaboration in a team environment.
Must provide strong customer service skills in all interactions.
Ability to work with a diverse group of people in a diplomatic and effective manner.
Ability to multi-task and work well under time constraints.
Strong organizational skills.
Demonstration of commitment to Service Excellence.
Desired Qualifications*
Bachelor's degree.
Michigan Medicine working experience.
Knowledge of University policies, rules, and regulations.