Job Description

Job Summary
This position performs independent reconciliations of institutional, state and federal financial aid accounts. Reconciliations will be approved by a supervisor. These will be performed by required deadlines which can be weekly, monthly, annual, bi-annual or fiscal. Continuous reconciliation of Financial Aid Federal funds to ensure adequate funding.

Collaborate with internal Financial Aid Office related to financial aid award/return efforts and related reconciliations.

Backup/collaborate with the Accountants with managing the required student loan/scholarship processes.

Perform all administrative duties related to the position. Report completion, form completion, filing, database updates, budget preparatory documentation are some of the required items. Fiscal year-end duties will be required including preparation of audit schedules, reconciliations, and attendance of scheduled audit meetings. All positions must adhere to institutional, state, and federal policies and procedures to ensure all guidelines are met, and compliance is achieved. Other duties as assigned.

Responsibilities
The responsibilities include, but are not limited to:

Account Reconciliations

Ongoing, timely reconciliation of institutional, state and federal financial aid accounts and other accounts as assigned, using PeopleSoft Financials, Banner Accounts Receivable, Crystal Reporting and Federal/State databases. Continuous reconciliation of Financial Aid Federal Funds to ensure adequate funding.

Management of Student Loans

Conduct ongoing communication with the Office of Financial Aid, loan servicing center, collection agencies and other AU departments to ensure timely management of student loan/scholarship awards/refunds, account adjustments and related reconciliation issues.

Student Customer Service

Prepare journal entries. Participate in fiscal year-end state audit requirements. Research student loan inquiries and provide student customer service.

Process student loan documents

Scan and index all student loan documents in Banner Document Management Suite to ensure consistency and documentation availability for customer service continuity. Assist with customer service during peak processing and staff outages.

Other duties

Back up the Accountants with various duties. Overall knowledge of student loan requirements as well as a working understanding of tuition and fees. Assist with other duties as assigned.

Required Qualifications
Educational Requirements

Bachelor's degree from an accredited college or university in Accounting, Finance or related field

OR

Associate's degree from an accredited college or university in Accounting, Finance or related field and three years of relevant experience.

Preferred Qualifications
Preferred Experience

Intermediate to advanced Excel ability. Experience working with Banner or other relational database. Documented good customer service and reconciliation experience is desirable.

Knowledge, Skills, & Abilities
ABILITIES

Ability to review and learn regulations of military branches in relation to student funding and to consistently review and relate financial aid regulatory information to student third party funding.

Ability to communicate via various methods, to keep accurate and consistent records, and to manage multiple tasks at once.

Ability to meet deadlines.

KNOWLEDGE

Intermediate accounting knowledge.

This person should be an intermediate to advanced user of Excel and have knowledge of databases.

They should be able to learn and conduct extensive reconciliations and adhere to deadlines.