Job Description

Position Description:
This position is a part of the University Services Finance organization. University Services Finance oversees all financial activities within University Services, a division of the University of Minnesota responsible for campus operations, including Facilities Management, Capital Project Management, Health and Safety, Planning, Space and Real Estate, Public Safety, and Auxiliary Services. The finance department is responsible for rate development, capital budgeting, accounts payable/receivable, general budgeting, payroll, financial analysis and reporting, legislative reporting, utility accounting (including purchasing strategy, billing, and rate development), project accounting, debt compliance and general problem solving.

This position Supports U Market Services. U Market Services’ department manages the entire supply chain experience for the University. It co-manages with Purchasing Services, the online platform U Market, used by staff and faculty to order the supplies that they need. U Market Services also provides logistics, inventory management and storage to other University departments.

This position is responsible for providing support to the Accounts Payable department for U Market Services for U Market stock vendors. This position reports to the Finance Manager that oversees the department.

Vendor Invoice Processing (70%)
-Process all U Market Stock invoices from receipt of invoices through their electronic submission via NetSuite and PDI to EFS.
-Audit vendor invoices for freight and other charges according to contract terms.
-Pay vendor invoices according to discount terms and apply available credits.
-Maintain filing system of paid invoices and supporting documentation.

Resolve Vendor Invoice Discrepancies (15%)
-Prepare invoice discrepancy form for approval by buyers.
-Work with buyers, warehouse personnel, vendors and other University departments to analyze, research and resolve invoicing discrepancies.

Other Accounts Payable Duties (15%)
-Correct and process U Market Stock daily billing transactions to University departments.
-Prepare appropriate supplier forms and tax forms and send to the Controller’s Office.
-Edit vendor records in NetSuite for any changes in vendor information.
-Use independent judgment to determine when to escalate issues to management.
-Serve as backup for processing Q Files during busy times and absences.
-Assist in designing and implementing procedural changes in the accounts payable area, as needed.



Qualifications
Required Qualifications
-High school diploma/GED and four years of general accounts transaction experience (training may be substituted for some of the years of experience).
-Accurate and efficient data entry and excellent keyboarding skills
-Work with a high degree of accuracy and attention to detail
-Respectful and professional interpersonal, communication, and customer service skills

Preferred Qualifications
-Proficiency in the use of various data entry screens, related to accounts payable, in PeopleSoft and Net Suite
-Proficiency with spreadsheets and other analysis tools
-Experience working within the University