Assistant Bursar
Job ID: 279427
Location: Summerville Campus
Full/Part Time: Full Time
Regular/Temporary:
*

About Us
Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 10,500 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https://www.augusta.edu/about/mission.php make Augusta University an institution like no other.
Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state.
The University System of Georgia https://www.usg.edu/hr/orientation/welcome_to_the_board_of_regents_university_system_office is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.
Location
Augusta University
Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912
Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904
College/Department Information
The Controller's Division Missions are: Account for all financial resources and provide advice to administrators, faculty, and students to support the University's overall mission of instruction, research, and healthcare services; Manage the investment of all University funds to ensure maximization return on investments; Receive and deposit all funds due to the University in a timely manner; Ensure compliance with both internal and external regulations, policies and procedures; Maintain and process the University payroll, accounts payable, and travel disbursements efficiently, accurately, and timely; Prepare financial and statistical information to the University management, federal and state agencies, and other interested parties; Maintain the University's accounting and financial reporting systems.
Job Summary
The Assistant Bursar plays a key role in managing financial operations related to student accounts and accounts receivable. Responsibilities include overseeing billing processes, maintaining accurate records, and ensuring compliance with institutional policies and regulations. The position requires strong analytical and organizational skills, proficiency in financial software, and the ability to communicate effectively with students, faculty, and staff. A commitment to professionalism and the ability to handle difficult situations with poise are essential. Candidates should have a solid understanding of accounting principles. Experience in a higher education environment is desirable.
Responsibilities
The responsibilities include, but are not limited to:
Biannual user access audit
Implement biannual Banner Accounts Receivable Users and TouchNet Users access audit. Prepare USG Employee Tuition Assistance (TAP) reporting per semester. Assist Bursar and serve as primary backup with the tuition and fee rules creation/maintenance in student system each semester.
Perform quarterly reconciliations
Perform quarterly allowance for doubtful accounts, biannual account write-off submissions and various reconciliations. Assist and serve as primary backup with FISAP, HRSA AOR, Scholarship Allowance and other reporting as needed to support the Bursar office.
Audit participation
Participate in fiscal year-end state audit requirements associated with closing the year and audit. Other audit participation as required.
Participate in committee meetings
Participate in RACAR committee meetings, other committee participation, conference attendance as well as serve as backup to the Bursar/Assistant Bursar for all committees and projects as needed.
Web site maintenance
Web site maintenance. Assist with tax form production. Maintain Banner detail codes and perform journal entries as needed.
Perform project duties
Perform project duties such as planning and testing in conjunction with the Bursar and staff. Backup Bursar/Assistant Bursar/Student Accounts Manager duties as needed; other duties as assigned/needed to ensure ongoing business continuity.
Oversee standard operating procedures
Identify, create, and maintain needed Standard Operating Procedures for critical processes.
Customer communication
Communications-Ensures consistent and timely communications for all external and internal customers. Plans, coordinates, and executes as needed.
Other
Other duties as assigned.
Required Qualifications
Educational Requirements
Bachelor's Degree from an accredited college or university in Business Management, Accounting, or Finance
Required Experience
Three years of relevant work experience in accounts receivable or related fields, preferably in a higher education environment
Preferred Qualifications
Additional Preferred Qualifications
Experience in higher education is preferable. Knowledge of Banner or other relational databases including account management and complex funding operations. Intermediate to advanced Excel ability. Supervisory experience, familiarity with student culture, basic knowledge of financial aid and experience in reconciling and cash management of financial aid.
Knowledge, Skills, & Abilities
ABILITIES
Ability to critically analyze data through excellent accounting and organizational skills, along with effective interpersonal abilities, are necessary for ensuring accurate reporting and maintaining positive working relationships with all constituents.
The candidate must also demonstrate professionalism in challenging situations and ensure all communications are accurate and timely.
KNOWLEDGE
Strong understanding of the institution's policies, procedures, and regulations as they pertain to Accounts Receivable is essential.
SKILLS
Proficiency in computer skills, including Word and Excel, as well as experience with Banner and/or PeopleSoft, is required.
Shift/Salary/Benefits
Shift: Days/M-F (work outside of the normal business hours will likely be required of an employee in an exempt level position)
Pay Band: 13
Salary: $68,500.00/Annually - $82,800/Annually
Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position
Recruitment Period: 11/19/24 - Until Filled
Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.
Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.
Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!
Conditions of Employment
All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.
If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.
Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.
For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.
All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.
Other Information
This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."
Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.
Equal Employment Opportunity
Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.
How To Apply
Consider applying with us today!
https://www.augusta.edu/hr/jobs/
Select University Faculty & Staff > External Applicants if you are a candidate from outside the university
Select University Faculty & Staff > Internal Applicants if you are a current university employee
If you need further assistance, please contact us at 706-721-9365
To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=279427&PostingSeq=1
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