Job Function:

Minimum Education:

Preferred Education:

Minimum Experience:

Preferred Experience:

Duties and Responsibilities:

• Assist with inquiries about the Chemistry graduate program; assist in making and tracking written offers to students; coordinate class schedules with the Graduate Advisor and enter permissions for graduate students each semester; assist with check-out sheets as needed for graduation.
  
• Perform tasks assigned by the Administrative Coordinator and Chairperson; includes act as back-up for the Administrative Coordinator.
  
• Provide support for the PhD in Environmental Science program: includes handle inquiries; receive and track correspondence and applications for graduate students; track student progress; liaise with the Dean’s Office, the Graduate School, and participating departments; compose and distribute internal emails; organize travel arrangements and reimbursements for the visiting speakers; maintain records, the PhD website, and social media; perform minor tasks assigned by the Director.
  
• Serve as a department communication liaison to the Dean’s Office; help maintain department social media; post regularly to engage and grow social media following; maintain digital signage for the department in the building; create eye-catching slides promoting department events and announcements to display on screens; assist with maintaining and updating department website.
  
• Coordinate travel for faculty and students in the department; including collecting information, tracking and processing paperwork in the university’s travel system for both pre-approvals in advance of trips, and reimbursements upon return; review information for accuracy; submit vehicle requests; communicate with the Chairperson regarding travel budget.
  
• Arrange for student evaluations of faculty and graduate teaching assistants; schedule evaluations each semester; distribute and file results of evaluations.
  
• Monitor and maintain office inventory of supplies; keep things up to date and organized in the workroom; purchase supplies; assist with maintaining office appearance.
  
• Provide support for the department Chairperson; assist in special report and data gathering.
  
• Assist in the planning and organizing of departmental events as needed.
  
• Participate in professional training and development as necessary for satisfactory job performance.
  
• Serve as the first contact of the department; greet and assist visitors when they come into the office & direct them accordingly; answer the department’s primary phone line in a professional manner; transfer calls; receive and relay messages for Chairperson, faculty and staff when necessary; check and maintain the office voice mail; check and maintain general department email; answer questions & respond to general inquiries; provide excellent customer service; sort and distribute department mail.
• Maintain regular and predictable attendance.
• Perform other related duties as assigned.
• Provide information and support to the department; print exams and assignments as requested; make copies; assist faculty, staff, students and visitors; schedule appointments; coordinate meetings; assist with department key management and distribution; submit service and maintenance-related requests from faculty; make room reservations as requested.