Job Description

UIC is among the nation’s preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent “Best Colleges” rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.

Benefits eligible positions include a comprehensive benefits package which offers: Health, Dental, Vision, Life, Disability & AD&D insurance; a defined benefit pension plan; paid leaves such as Vacation, Holiday and Sick; tuition waivers for employees and dependents. Click for a complete list of Employee Benefits.

Under the supervision of the Director of Operations, the Business Manager II will perform essential tasks to support the Department of Disability and Human Development operations including human resources, finance, and space/equipment inventory.

Duties & Responsibilities:

Human Resources

Assists with the various HR processes including but not limited to staff and faculty recruitment, onboarding of new hires and offboarding of separated employees.
Initiates, collects and communicates all information needed for HR requests; primary liaison to college HR; monitors departmental HR needs for appointments and reappointments.
Perform labor distributions and redistributions.
Coordinate faculty, staff and student appointments.
Prepare and submit biweekly timesheet reporting.
Prepare and submit payroll adjustments as needed.
Finance, Contracts, and Awards

Reconciliation of monthly financial statements.
Maintenance of compliance documentation for operational purchases/expenditures.
Prepare and submit journal entries as needed.
Assist with preparation and monitoring of contracts and sponsored awards.
Assist with purchasing and procurement activities.
Provide guidance to faculty and staff with issues related to accounts payable, purchasing, and travel.
Assist in the development of materials and techniques for training faculty and staff in standard operating procedures related to accounts payable, purchasing, and travel.
Remain up to date on related university, college, and departmental policies and procedures.
Space/Equipment

Assist with space inventory.
Assist with equipment inventory.
Miscellaneous

Assists the Director of Operations with formulating and revising policies and procedures, based on their knowledge of university policy, sponsor policy, and department needs/characteristics.
Develops and maintains positive working relationships with faculty and staff within the department, College of Applied Health Sciences, and other academic departments, as well as with administrative offices at UIC and in the University of Illinois system.
Perform other related duties and participate in special projects as assigned.
Minimum Qualifications Required:

1. A. Bachelor’s degree in accountancy, business administration, management, or a closely related field.

OR

B. Three (3) years (36 months) of work experience in accounting, business administration, fiscal management, or closely related experience.

OR

C. A combination of such education and/or work experience totaling three (3) years (36 months), as measured by the following conversion table or its proportional equivalent:

30 semester hours equals one (1) year (12 months)
60 semester hours or an Associate’s Degree equals eighteen months (18 months)
90 semester hours equals two (2) years (24 months)
Preferred Qualifications:

Familiarity with University applications and reporting systems including iBuy, Chrome River, Banner, EDDIE, HR FrontEnd, JDXpert, Cornerstone, etc.
Familiarity with the structure, functions, systems, policies and procedures of the University of Illinois.
Experience working in a university setting.