Job Description

Position Summary
This recruitment will be used to fill three part-time (a maximum of 24 hours per week) Office Administration Associate positions for Recreational Sports at Oregon State University (OSU).

This position assists the Office Manager in the administration of student employment processes, office supplies inventory, budget reporting, material archiving, and other projects and tasks as assigned. Additionally, the Office Associate assists department administrative personnel as needed with special projects.

Employee Expectations
Know Your Stuff: Learn, model, promote and consistently enforce policies for the Department of Recreational Sports
Communicate Like a Pro: Professionally and proactively communicate with your teammates, supervisors and administrative staff
Stay Sharp: Maintain required certifications and attend orientation sessions, staff meetings and Director’s Retreat as directed
Seek Solutions: Provide quality customer service to all patrons and search for a “path to yes” when possible and aligned with mission
Deliver a Positive Experience: Maintain and promote a safe and fun environment for all participants and staff

We create engaging environments for student growth and success. We inspire healthy living by providing quality recreational and educational opportunities for the Oregon State University community.

Anticipated Hourly Rate: $16.20
Position Duties
Position Details, Duties and Responsibilities
Assists in the processing and filing of all student personnel paperwork within the department
Tracks progress of new employee towards completion of employment requirements
Issues door access, key codes, staff shirts and name badges to new employees
Assists in preparation and distribution of financial reports
Archives documents in accordance with state retention schedules
Distributes mail and directs incoming checks per department check handling procedures
Responds daily to emails and voicemails
Assists department personnel in research, data/information collection, presentation and implementation of special projects
Coordinates meetings with administrators to disclose, evaluate and implement projects
Maintains DRS Office Associate manual
Minimum Qualifications
Full Employment Eligibility Requirements can be found here: http://fa.oregonstate.edu/stu-manual/500-employment-eligibility-requirements

Must be academically enrolled in a high school, community college, or university and pursuing a program or course of study
Must meet Academic Standing Requirements; students on academic suspension are not eligible for employment
Must meet the applicable minimal enrollment standard
High School student: Regularly enrolled in a high school or participating in a home-schooling program
Undergraduate and post-baccalaureate student: 6 credit hours per term
Undergraduate international student: 12 credit hours per term*
Graduate student officially admitted to Graduate School: 5 credit hours per term
Graduate international student officially admitted to Graduate School: 9 credit hours per term*

*International students may be allowed to carry fewer hours than specified above and still be considered “full-time” by the United States Citizenship and Immigration Services (USCIS). A reduced course load is approved by the Office of International Services (OIS), and must be provided to the Student Employment Center.
Additional Required Qualifications
First Aid, CPR/AED for the Healthcare Provider and DRS Bloodborne Pathogens certifications is required before employment begins

This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per OSU Standard 576-055-0000 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.
Preferred (Special) Qualifications
Excellent organizational and clerical skills
Excellent attention to details
Excellent written and oral communication skills
Ability to work independently
Experience with Microsoft Office 2007 and/or 2010 programs
Experience with Access or other databases
Working Conditions / Work Schedule
Anticipated hours per week: 10 hours

Period of Employment: One academic year (continuing employment is contingent upon satisfactory completion of a 30 day probationary period and satisfactory job performance as evaluated by immediate supervisor).

Compensation: Student employees are paid a wage consistent with the OSU Student Employment Pay Rate Guidelines. The Department of Recreational Sports identifies pay based upon job duties, level of responsibility and complexity of work to be performed.