Business Operations Specialist - Clinical & Translational Science
Job ID: 281246
Location: Augusta University
Full/Part Time: Full Time
Regular/Temporary:
*

About Us
Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 10,500 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https://www.augusta.edu/about/mission.php make Augusta University an institution like no other.
Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state.
The University System of Georgia https://www.usg.edu/hr/orientation/welcome_to_the_board_of_regents_university_system_office is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.
Location
Augusta University
Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912
Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904
College/Department Information
Augusta University is actively participating in ways to improve the health and lives of the people of our community, our state, and around the world. To do this, we conduct research, a great deal of which is done through clinical trials in humans (known as human subject research). There are many federal requirements that all research institutions must meet in order to conduct human subject research. We have an outstanding, dynamic, and growing group of researchers, administrators, and office staff ready to assist. Our defined strengths lie in the areas of: Conventional clinical trials; Community, population health, social, behavioral, and educational research; Community education; Well-defined research initiation process; Ongoing and continued support for conduct of research; Integrated and technology advanced IT systems to support efficient research processes.
Job Summary
This is a non-supervisory position with a combination of operations, budget, and accounting responsibilities, providing specialized business services related to the primary operations of a designated department.
Responsibilities
The duties include, but are not limited to:
PURCHASING: Coordinate with the staff to order study and departmental supplies needed for daily
operations.
FINANCIAL: Assist the Business Manager with all financial activities in relation to other departments (contracts, service agreements, educational development, travel, and other research-related areas). Assist with budget management and provide efficiencies in the department to reduce expenditure if necessary. Development of study invoices, study budgets, payment of internal invoices, OnCore related requests, and Effort certification. Using various systems (Oncore, ILAB etc.) monitor, maintain, and reconcile all financial activity related to Clinical Trials Office clinical studies including pulling monthly financial reports (budget transaction detail, appropriation status, and project grant status). Review MC and AUMA bills for accuracy and completeness. Prepare and meet with CTO management and investigators when necessary to discuss financial related matters. Work with management to prepare budget reports and help eliminate budget checking messages when needed. Assist and provide oversight for all NIH grants and its affiliate sites, and industry sponsored studies (including extramural routing, budget preparation, and completing grant/study renewals). Prepare monthly and bi-weekly uploads for staff effort reporting for clinical studies. This includes preparing reporting sheets, uploads, and reconciling employee pay runs.
SUBJECT REIMBURSEMENT: Responsible for setting up and managing studies in the Greenphire (ClinCard) system,
reviewing waiver requests and authorizing manual payments. Conduct Greenphire training for new & existing users. Customer support to include working with the vendor to troubleshoot compensation issues. Prepare monthly journal reconciliation and uploads for the controller's office. Assist the Controller with yearly reconciliation information for IRS tin matching.
OTHER: Performs other related duties as assigned.
Required Qualifications
Bachelor's degree in business administration or a related discipline from an accredited college or university with one year of administrative and/or management experience.
OR
Associate degree from an accredited college or university with two years of relevant experience.
OR
High School Diploma, GED, or equivalent from a recognized State or Federal accrediting organization with three years of administrative and fiscal management experience.
Knowledge, Skills, & Abilities
Proficient in Microsoft Office and other computer software/databases. Knowledge and direct experience in financial and budgetary practices, fiscal data administration as well as compliance and records management.
SKILLS
Excellent customer service, interpersonal, multi-tasking, organizational and verbal/written communication skills.
ABILITIES
Ability to maintain confidentiality. Ability to coordinate multiple projects simultaneously, meet deadlines despite often interruptions, maintain confidentiality, keep accurate records and make independent decisions.
Shift/Salary/Benefits
Shift: Days; Monday - Friday (Work outside of normal business hours may be required).
Salary Range: $52,500 - $55,000 annually
Pay Band: B10
Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position.
Recruitment Period: Until Filled.
Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.
Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.
Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!
Conditions of Employment
All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.
If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.
Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.
For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.
All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.
Other Information
This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."
Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.
Equal Employment Opportunity
Augusta University is proud to be an equal opportunity employer, welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.
How To Apply
Consider applying with us today!
https://www.augusta.edu/hr/jobs/ Search for Job ID: 281246.
Select University Faculty & Staff > External Applicants if you are a candidate from outside the university.
Select University Faculty & Staff > Internal Applicants if you are a current university employee.
If you need further assistance, please contact us at 706-721-9365.
To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=281246&PostingSeq=1
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