Job Description
Job Description
---Come join the staff at OU HSC and become a part of Oklahoma's premier research university which leads the state in education and career opportunities. OU HSC is one of only four comprehensive academic health centers in the nation with seven professional colleges. We are currently building world-class institutes for the treatment of diabetes and cancer.
We are looking for an Administrative/Finance Coordinator. This position provides administrative and financial assistance to a department or college by performing accounting, financial analysis, payroll, project coordination, personnel and administrative coordination, and event planning.·
Duties:
Manages all departmental accounts
Reconciles monthly financial reports to clear outstanding expenses, payroll, budget revisions, and transfers
Creates cost spending certification reports
Monitors and ensures money is spent correctly
Sets up new vendors and ensures invoices are on the correct accounts
Makes cash deposits into special accounts
Maintains budget and grant administration, Pcard management, and OU Foundation funds
Analyzes departmental financial procedures
Makes recommendations for change and develops strategy for change
Acts as the payroll coordinator for the department or provides oversight
Collects time sheets, enters into PeopleSoft, tracks leave, completes ETR's, and special pays
Submits all paper PAF, EPAF, EDR, travel, and PET's
Picks up pay checks as needed
Coordinates and carries out projects or assignments requiring initiative, independent action and specialized knowledge or expertise
May include producing in-house publications, performing public relations functions, and monitoring staff to ensure guidelines and procedures are followed
Handles personnel issues
Completes new employee paperwork and ensures accuracy
Contacts various offices to request information as needed
Opens and monitors positions in PeopleSoft,updates time supervisor, assigns required trainings, and runs reports as needed.
May conduct some training of office personnel
Secures computer access
Works with Human Resources Department on various issues
Performs administrative duties including but not limited to ordering and tracking supplies, making travel arrangements, reimbursements, keeping a calendar, setting up meetings and appointments, and assisting with various awards and award committees
Solves departmental problems as they arise.
Assists with the development, implementation, and interpretation of policies and procedures, ensuring compliance with federal, state and university policies and regulations.
Coordinates special events, to include but not limited to ordering catering, mailing invitations, setting up PA system, assisting speakers, and reserving rooms.
May supervise staff employees
Assists with hiring, training, evaluating and delegating tasks to employees
Ensures work is completed in a timely manner.
Oversees records maintenance (inventory, personnel, office files, etc.)
Provides Faculty support with purchases, travel and faculty liaison, policies and procedures, faculty awards, funding requests, reimbursement requests
Performs various duties as needed to successfully fulfill the function of the position
Job Requirements
---Required education: Bachelor's Degree in Accounting, Finance, Business Management, a related field.
Equivalent/Substitution: Will accept 48 months related experience in lieu of the Bachelor's degree.
Skills:
Working knowledge of office procedures
Working knowledge of accounting processes
Knowledge of Microsoft Office Suite (Outlook, Excel, and Word)
Excellent interpersonal skills
Ability to work as a team member
Ability to complete tasks in an efficient and timely manner
Ability to multitask and self-motivated
Ability to communicate verbally and in writing
Advanced computer skills with wide knowledge of business software
Detail oriented for accuracy of data and information
Highly organized and able to handle multiple projects and deadlines
Working Conditions:
- Physical:
- Sit for prolonged periods.
- Communicate effectively and listen.
- Ability to engage in repetitive motion.
- Environmental:
- Standard office environment.
Why You Belong at the University of Oklahoma: The University of Oklahoma values our community's unique talents, perspectives, and experiences. At OU, we aspire to harness our innovation, creativity, and collaboration for the advancement of people everywhere. You Belong Here!
Equal Employment Opportunity Statement: The University, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, marital status, genetic information, gender identity/expression (consistent with applicable law), age (40 or older), religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes but is not limited to admissions, employment, housing, financial aid, and educational services.
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