Job Description

Office Specialist
Job ID: 290206
Location: Augusta University
Full/Part Time: Full Time
Regular/Temporary:
*

About Us
Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 10,500 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https://www.augusta.edu/about/mission.php make Augusta University an institution like no other.
Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state.
The University System of Georgia https://www.usg.edu/hr/orientation/welcome_to_the_board_of_regents_university_system_office is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.
Location
Augusta University -
Our Health Sciences Campus:
1120 15th Street, Augusta, GA 30912
Our Summerville Campus:
2500 Walton Way, Augusta, GA 30904
College/Department Information
The Dental College of Georgia at Augusta University, we provide dental education to the next generation of professionals by offering hands-on education through innovative research, patient care, and service. Join other dental providers to improve the oral health of Georgia and beyond. The DCG was founded to provide the people of Georgia with quality dental care by educating students in dentistry. As a patient, you have the option to receive treatment in one of our three different practice models consisting of student clinics, resident care, or in the faculty practice. All dental treatments can be completed by the specialists in our facility. We also serve patients in more than 20 clinics across Georgia.
Job Summary
This is work of a specialized nature involving the processing of supplies and instruments for distribution. Work involves inspecting, packaging, storing, and maintaining dental instruments. Accountable for the accuracy of billing, monitoring and tracking lost and brokens instruments/equipment. Assists with the implementation of a system of inventory control and periodic inventory of dental instruments and equipment. Work is performed under limited supervision and is reviewed by observation of results obtained.
Responsibilities
The duties include, but are not limited to:

QUALITY CONTROL: Ensure quality control on all Central Instrument/Equipment products. Process all damaged equipment and ensure high quality control through preventive maintenance and inspection protocols.

• Responsible for maintenance and repair of all equipment within the department.
• Responsible for the disbursement of all instruments and equipment purchased.
• Repair and provide preventive maintenance for instruments and hand pieces.
• Relabel, tape, barcode and dot instruments, cassettes and equipment as needed.

DEPARTMENT LIAISON: Function as the liaison with dental departments in the creation and maintenance of dental equipment cassettes.

• Communicate with these units in regard to these changes and ensure that patient care is unhindered during this process.
• Ensure proper instruments are supplied within each cassette. Inspect, prepare, package and distribute dental instruments.
• Responsible for the replacement of missing or broken instruments within cassettes.

SECURITY & INVENTORY: Maintain the security for inventory and dispensary modules within the patient management system.

• Assist with maintenance and ensure the integrity of these master files.
• Assist with the management of the database function needed to develop, maintain and evaluate the instrument inventory.
• Create reports documenting inventory.

COORDINATION OF PURCHASES: Assist with the coordination of the purchase of supplies, dental materials and instruments required for daily operation.

• Maintain accurate records of all instruments sent back to vendor for repair, replacement or credit.
• Responsible for the billing for lost instruments to provider.
• Ensure accuracy of billing. Maintain accurate records of lost instruments by clinics and/or providers.
• Maintain the integrity of the database.

AXIUM/INVENTORY CONTROL: Operate Axium computer system for inventory control.

• To create labels for instruments, to check in and out instruments, to maintain forms.
• Create or replace bar code labels and maintain records of all instruments and warranty information.

STERILIZATION/OTHER DUTIES: Assist in Central Sterilization as needed. Other related duties as assigned by Central Sterilization and Instrument Control Manager or Director of Clinical Operations.
Required Qualifications
Associate's degree from an accredited college or university in a related field.
OR
High School Diploma, GED, or equivalent from a recognized State or Federal accrediting organization with a minimum of three years progressively responsible office support experience.
Preferred Qualifications
Associate's degree from an accredited college or university or with two years of experience in a dental setting.
Preferred Experience
Knowledge of AxiUm software.
Knowledge, Skills, & Abilities
KNOWLEDGE
Knowledge of dental instruments and modern office equipment.
SKILLS
Strong organizational skills.
Computer skills (Word, Excel, Access)
Excellent verbal/written communication and interpersonal skills
Detail-oriented with strong organizational, prioritization and multi-tasking skills
ABILITIES
Must be flexible and able to exercise sound judgment
Ability to maintain confidentiality and work independently
Proficient in Microsoft Office and other computer software/databases
Ability to learn Axium
Manual dexterity and memory are critical to this function
Ability to prioritize each day's work to ensure all deadlines are met
Must be able to accurately assess the malfunction of equipment and determine if item can be repaired in-house, by manufacturer or disposed of
Diplomatically enforce dental instrument inventory policy compliance throughout entire DCG - including staff, students, residents and faculty

Shift/Salary/Benefits
Shift: Days/M-F
Pay Band: B3
Salary Minimum: $16.54/hour
Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position
Recruitment Period: Until Filled
Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.
Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.
Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!
Conditions of Employment
All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.
If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.
Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.
For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.
All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.
Other Information
Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.
Equal Employment Opportunity
Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.
How To Apply
Consider applying with us today!
https://www.augusta.edu/hr/jobs/
Select University Faculty & Staff > External Applicants if you are a candidate from outside the university
Select University Faculty & Staff > Internal Applicants if you are a current university employee
If you need further assistance, please contact us at 706-721-9365
To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=290206&PostingSeq=1
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