Job Description

Job Description
The Administrative Specialist provides primary HR and payroll processing support for approximately 400 employees and oversees the student/staff training programs database. This role is also responsible for managing the reservation and scheduling system for RecSports facilities, ensuring smooth operations and excellent customer service.

Responsibilities
Collect, review, and submit HR paperwork for hires, terminations, and pay adjustments.
Initiate background checks and report findings.
Process raises and terminations for student employees.
Review and submit bi-weekly payroll; resolve payroll issues.
Maintain training database and generate labor cost reports.
Serve as primary contact for facility reservations.
Manage scheduling system: enter, update, and confirm bookings.
Provide customer support and assist with event logistics and accounting.
Assist with travel arrangements and expense tracking.
Perform general office tasks and respond to inquiries.
Qualifications
Required Qualifications

Education: High school diploma or GED required.
Experience: Minimum of 2 years office experience required.
Knowledge, Skills, Abilities: Skills in Microsoft Office, strong customer service and conflict resolution abilities.


Preferred Qualifications

Education: Associate or bachelor’s degree preferred.
Experience: Experience in a university setting and familiarity with DASH


Work Location

Location: Knoxville, TN
Onsite, Hybrid, or Remote: Onsite


Compensation and Benefits

UT market range: MR 05
Anticipated hiring range:
Find more information on the UT Market Range structure here
Find more information on UT Benefits here


Application Instructions

To express interest, please submit an application with the noted below attachments. To be assured of full consideration, completed applications with all requested materials should be submitted on or before 12/10/25.



Resume
Cover Letter
List of 3 Professional References