Job Description

Job Summary/Basic Function:
The Financial Technician for Campus Operations provides financial and technical support for programs and organizational activities to convey information, determine compliance, and resolve controversial situations; acts as a resident expert in the implementation and maintenance of technical program guidelines. To analyze, research, forecast, and reconcile complex financial documents; ensure compliance with laws, rules, and policies; perform related work. This position reports to the Finance Manager for Campus Operations.

The work requires extensive knowledge of department programs and objectives, including Smartsheet, Oracle Financials Cloud, AdobeSign, and PageUp. This position will perform a variety of financial activities that include accounts payable/receivable, accounts reconciliation, purchasing, and developing ad hoc reports and other financial data for use by management.

This position may have the opportunity to work hybrid where a mix of in-person work from a Boise State worksite and an alternative work location, within the state of Idaho, is utilized. Candidates must be able to work on-site as needed.

This position is not eligible for VISA sponsorship.

Department Overview:
Campus Operations is responsible for the maintenance and operations of all state-owned buildings on campus, as well as planning, design, and construction for new buildings and remodeling projects. Under the direction of the Associate Vice President for Campus Operations, the Campus Operations division includes Campus Planning and Space Management, Facilities Operations and Maintenance, the Office of Sustainability, and Architectural and Engineering Services.

Level Scope:
Applies skills and job knowledge in area of specialization; may adapt procedures, operations, techniques, tools, materials, and/or equipment to meet needs of area of specialization; may work on non-routine tasks; resolves issues/makes working decisions within area of specialization or responsibility with minimal supervision.

Essential Functions:
● Review, log, and send to project managers for approval-project related invoices & monthly Facilities Operations and Maintenance work orders.
● Enter Payment Requisitions/Purchase Requisitions into Bronco Hub.
● Review and track monthly utility expenses for EHAP.
● Maintain electronic files with copies of invoices, receipts, proposals, contracts, and purchase orders.
● Enter journal entries and budget adjustments to transfer funds as needed.
● Reconcile and track project accounting and make adjustments as needed.
● Route project budgets and project funding authorizations in AdobeSign for signatures.
● Responsible for specific financial duties such as accounts payable, accounts receivable, payroll, budget, journals, etc. May act as the sole technician in an agency, region, or district that encompasses a variety of financial activities that typically include budget, payroll and benefits, accounts payable/receivable, accounts reconciliation, travel, purchasing, and similar support functions. Or, this position may be responsible for financial records processing involving specialized documents such as tax, securities, insurance, and similar documents, where the impact on and contact with the public is considerable. Use bookkeeping, research, and analytical skills, develop ad hoc reports and other financial data for use by management.
● Acquire broad knowledge of the organization's programs and financial requirements; identify and correct errors and discrepancies; determine cost allocations; maintain logs, ledgers, journals; May compile and prepare budget data and monitor cash balances, as well as design bookkeeping-type record systems.
● Review, complete, and process financial documents and ensure their compliance. Determine and assign liability, penalty, and interest, and resolve disputes.
● May deal extensively with business representatives and/or the general public to identify and resolve non-routine issues involving laws and regulations.
● Prepare and submit billings for Campus Operations project fees as needed.
● Code the monthly Employee Housing Assistance Program (EHAP) disbursement from our property management firm by address and by general ledger account.
● Perform other duties as assigned.

Knowledge, Skills, Abilities:
● Experience: Monitoring record systems to identify and correct errors; interpreting, explaining, and applying laws, regulations, and complex policies for multiple or highly specialized programs; analyzing information and researching a variety of sources to identify and resolve problems or issues; dealing with individuals from varying cultural and socio-economic backgrounds in stressful situations; entering and retrieving data using a computerized record system; composing and proofreading business correspondence. Good knowledge of financial record-keeping methods. Experience: researching and compiling financial information and preparing summaries and reports; using personal computers to enter, retrieve, and edit financial data.
● Ideal candidate must have: Strong bookkeeping, research, and analytical skills; experience using Microsoft Excel and Word, Smartsheet, AdobeSign, and Zoom.

Minimum Qualifications:
Good knowledge of: financial record-keeping methods.

Experience: researching and compiling financial information and preparing summaries and reports; using personal computers to enter, retrieve, and edit financial data.