Data & Outreach Specialist
Hiring Department
The University of Texas Permian Basin's Department of Graduate Studies welcomes applications for the position of Data & Outreach Specialist

Salary Range
$50,000.00 depending on qualifications
Essential Functions
Reporting to the Assistant Director of Graduate Studies Operations, the Data and Outreach Specialist plays a critical role in supporting the Graduate Studies Office by ensuring the accurate intake, loading, validation, and maintenance of graduate application data across multiple systems. This position supports the integrity of graduate admissions data while also contributing to targeted outreach and communication efforts that enhance the prospective student experience at The University of Texas Permian Basin. The role requires a high level of attention to detail, strong data governance practices, and the ability to work effectively within evolving systems and workflows.
1. Load, validate, and maintain graduate application data from the in-house graduate application system (Slate), ApplyTexas, and PeopleSoft.
2. Conduct routine audits in ApplyTexas and Slate to identify missing, duplicate, or conflicting records and resolve discrepancies in collaboration with IT staff and Slate administrators.
3. Serve as functional support for the in-house graduate application system, including testing, troubleshooting, and implementing continuous quality improvements such as workflow refinement.
4. Guide prospective students through the University's graduate admissions process by answering application-related questions and providing technical assistance as needed.
5. Collaborate with Admissions, the Registrar's Office, Educator Preparation Programs (EPP), and Financial Aid to support data processing and operational needs.
6. Prepare routine and ad hoc reports related to applications, admissions, and enrollment metrics.
7. Support outreach initiatives by preparing and managing data for targeted communications.
8. Assist with applicant communications related to application status, missing documentation, and next steps to improve the overall applicant experience.
9. Ensure data readiness and accuracy for communication campaigns and follow-up activities in Slate.
10. Participate in and assist with leading graduate admissions information sessions, including data preparation, attendee tracking, and follow-up communications.
11. Provide operational and administrative support during peak admissions and enrollment periods.
12. Assist with monitoring and maintaining the Graduate Studies email inbox.
13. Support commencement-related activities as needed.
14. The job description is not a complete list of all responsibilities and duties performed by employees. Employees may perform other related duties as assigned by their immediate supervisor.
Required Qualifications
1. Bachelor's degree
Preferred Qualifications
1. Two (2) years experience in university admissions or related field.
Additional Information
Required Application Materials
1. Cover Letter
2. Resume
3. List of References
4. Transcripts (Preferred)
5. Letters of Recommendation (Preferred)
Conditions of Employment
1. The job description is not a complete list of all responsibilities and duties performed by employees. Employees may perform other related duties as assigned by their immediate supervisor.
2. Employment is subject to an introductory period to monitor employee performance.
3. Once hired, the prospective employee must present documentation within three (3) days of the hire date to establish their identity and employment eligibility as required by Immigration and Customs Enforcement (ICE). Applicants must be able to show proof of eligibility to work in the United States by time of hire. UTPB participates in e-Verify.
4. Employees must be able and willing to travel and perform duties away from campus as necessary and must be able to operate a licensed motor vehicle, have access to a dependable motor vehicle, and possess a valid state driver's license. Must have and maintain a satisfactory driver's record.
5. Employment is contingent upon a successful background check.
6. UT Permian Basin is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
Schedule
Generally, the normal work hours for the university are Monday through Thursday, 7:30 - 5:30 pm; Friday, 8:00 am - 12:00 pm with a one-hour lunch. The individual holding this position may need to be available early morning, evening, and on weekends to meet the needs of the department. Hours worked may differ with some departments.
Standard Working Conditions
1. Able to lift various materials up to 25 pounds on an occasional basis.
2. Able to bend, crouch, and reach continuously.
3. Physically able remain seated, frequently to continuously.
4. Able to remain standing up to 15% of the time.
5. Possesses dexterity abilities required to perform job duties including extensive keyboard work, operating office equipment, performing filing, and other job-related responsibilities that include extensive wrist and hand movement.
6. Standard working conditions may differ depending on department and occupation

University Benefits
1. UT Permian Basin offers an excellent compensation package including heath, retirement, & fringe benefits for eligible employees.
2. Coverage includes medical, prescriptions, life insurance, AD&D, and matching retirement provided by UTPB.
3. You may also be eligible to add dental, vision, family coverage, & flex-spending accounts, additional retirement, and a few other coverages as options too.
4. Fringe benefits include tuition reimbursement (after one year of service), wellness breaks, employee assistant program (EAP), and meal deals, among other perks and discounts!
5. Our benefits package, along with an ample leave policy, make for a great total compensation package.

About the University
The University of Texas Permian Basin is located in Odessa, Texas. It was authorized by the Texas Legislature in 1969 and founded in 1973. The Permian Basin is one of the fastest-growing, culturally vibrant, economically invigorated regions of the country - full of industry, culture, and wide-open spaces. At the academic heart of this area sits The University of Texas Permian Basin - which every year, delivers smart, savvy leaders across the U.S.
As a regional, comprehensive institution, The University of Texas Permian Basin serves a diverse community of students from the region, the state, and beyond. Through excellence in student-centered teaching, learning, research, and public service, the University cultivates engaged citizens and impacts lives while advancing the technology and public interests of West Texas.
Our vision is that the University of Texas Permian Basin will be an innovative, responsive university that thinks large and lives local. We will lead in advancing education, research, economic competitiveness, and cultural enrichment.
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Thank you for your consideration in today's job market. We look forward to connecting with you more in the future.
To apply, visit https://zahr-prd-candidate-ada.utshare.utsystem.edu/psp/ZAHRPRDADA/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=10&JobOpeningId=14753&PostingSeq=1&SiteId=1&languageCd=ENG&FOCUS=Applicant
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