Administrative Assistant 2- MCG-Otolaryngology
Job ID: 294790
Location: Augusta University
Full/Part Time: Full Time
Regular/Temporary:
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About Us
Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 12,000 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https://www.augusta.edu/about/mission.php make Augusta University an institution like no other.
Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state.
The University System of Georgia https://www.usg.edu/hr/orientation/welcome_to_the_board_of_regents_university_system_office is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.
Location
Augusta University
Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912
Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904
College/Department Information
The Department of Otolaryngology-Head and Neck Surgery at the Medical College of Georgia treats adults and children with ear, nose, and throat disorders, with emphasis on thyroid and parathyroid surgery, head & neck cancer, neck masses, endoscopic sinus surgery, otology, cochlear implants, plastic surgery, sleep surgery, skull base surgery, voice disorders, adult dysphagia, and complex airway reconstruction.
Our faculty are devoted to the education and development of outstanding clinicians according to core competencies of patient care, medical knowledge, practice-based learning, communication, professionalism, and systems-based practice. The five-year Otolaryngology Head and Neck Surgery residency program offers a broad range of clinical and academic experiences designed to produce world class otolaryngologists and includes intensive exposure to the medical and surgical management of all facets of our specialty. State-of-the-art research facilities, a collaborative research environment, and outstanding clinical resources place the Medical College of Georgia at Augusta University at the leading edge of new scientific advancements. The department is currently conducting over 40 studies, and in the last five years has published over 140 papers, establishing it as one of the leading institutions for research. Our research is supported by the NIH and other external sponsors; it includes both basic and clinical investigation in all major areas of otolaryngology.
Job Summary
The Administrative Assistant 2 serves as Administrative Assistant to the Chair, maintains department processes and schedules, acts as Associate Editor for the department newsletters, and manages departmental p-card.
Responsibilities
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Serve as Administrative Assistant to Chairman. Scheduling meetings, maintain calendar, maintain CV, updating PACT, completing travel paperwork and travel logistics, assisting with teaching material preparation, correspondence (transcription), assisting with hospital credentialing, licensing, etc. Compiling and distributing meeting agendas and minutes, patient liaison, coordinate logistics for all department functions including CME Symposia and departmental strategic planning conference.
Coordinate faculty and staff processes. Coordinate Faculty Promotion and Tenure process, coordinate Faculty/Fellow recruitment efforts, maintain advertising calendar; coordinate in/out processing/orientation for new Faculty, Fellows and Staff. Correct and approve exempt staff leave monthly, maintain Faculty/Resident/Staff Travel and Leave Sheets, and compose and distribute Faculty/Fellow Away Dates Memo. Maintain department files, process UPS deliveries for the department, and update and distribute department clinical schedules.
Compile newsworthy information/articles and publish the semi-annual department newsletters and annual state of the department address.
Obtain and manage departmental P-card and conduct P-card reporting as appropriate.
Assist department Business Manager and Administrator as needed.
Required Qualifications
Associates degree from an accredited college or university in a related field and a minimum of four years of progressively responsible experience in administrative support positions.
OR
High school diploma/GED from a recognized State or Federal accrediting organization and seven years progressively responsible experience in administrative support positions.
Preferred Qualifications
Experience in an academic medical or surgical setting.
Knowledge, Skills, & Abilities
Proficient in Microsoft Office and other computer software/databases.
Medical terminology and transcription.
SKILLS
Detail oriented.
Excellent interpersonal, written, and verbal communication skills.
Possess strong organizational and customer service skills.
ABILITIES
Ability to maintain confidentiality.
Ability to coordinate multiple concurrent projects and tasks and adhere to deadlines.
Shift/Salary/Benefits
Shift: Days; Monday - Friday.
Salary: $17.88-$21.92 hourly.
Pay Band: B5
Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position.
Recruitment Period: Until Filled.
Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.
Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.
Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!
Conditions of Employment
All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.
If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.
Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.
For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.
All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.
Credit Check
This position will require the acquisition of a P-Card and/or handle cash, credit or other sensitive information and will require a satisfactory Consumer Credit check as a condition of employment.
Other Information
This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."
Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.
Equal Employment Opportunity
Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.
How To Apply
Consider applying with us today!
Applicants are encouraged to tailor their resumes to the position of interest by clearly highlighting relevant work experience and skills gained from previous employment. Resumes should reflect how your background aligns with the qualifications and responsibilities of the role.
https://www.augusta.edu/hr/jobs/ Search Job ID: 294790.
Select University Faculty & Staff > External Applicants if you are a candidate from outside the university.
Select University Faculty & Staff > Internal Applicants if you are a current university employee.
If you need further assistance, please contact us at 706-721-9365.
To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=294790&PostingSeq=1
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