Job Description

About University of South Carolina
From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.
Veterans' Preference Statement
The University of South Carolina is committed to equal opportunity and proudly values the skills and experience military veterans bring to our workforce. Across South Carolina, we are making veterans a priority for employment and recognize their vital contributions to our state and our communities.
Benefits for FTE Positions
The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the "Working at USC" section on the Applicant Portal at https://uscjobs.sc.edu. Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding.
Position Description
Advertised Job Summary
Executive Administrative Assistant

Are you a master of organization who thrives in a fast-paced executive environment?
Want to play a key role in shaping the student housing experience at a dynamic university?
Looking for a role where your coordination skills directly support university-wide initiatives?
Can you juggle executive priorities, meetings, and special projects without missing a beat?

We have the job for you!

Position Summary:
The Executive Administrative Assistant to the Assistant Vice President for University Housing provides direct, executive-level administrative support to the Assistant Vice President and Housing Departments. The Executive Assistant will interact with university stakeholders, staff and faculty. Primary duties include coordination and prioritization of the AVP’s calendar, meetings, and events, as well as coordinating administrative duties for the AVP’s office, housing departments, and assisting with special projects and travel.

Job Duties
Serve as office manager and administrative coordinator for the AVP Student Housing Schedules meetings, manage calendar, coordinates training sessions or events, create presentations, and purchase office supplies.
Provides administrative guidance to direct reports and departmental staff that assist in advancing the AVP’s initiatives and instructions.
Process all travel and procurement requests for the AVP and Housing Departments.
Coordinate administrative services for the AVP office in consultation with shared services in the division, including the development, implementation, administration, and oversight of office systems, policies and procedures.
Perks:
Competitive salary + some of the BEST benefits you can find!
Generous annual and sick leave accruement, along with 13 paid holidays.
An engaging and collaborative on-campus environment. Our location is in South Carolina’s capitol city, surrounded by amenities, so you will love where you work!
Opportunities for professional development, including tuition assistance.
Eligible for enrollment in the Public Service Loan Forgiveness Program.


https://www.youtube.com/watch?v=BALBcUSl7ck
Job Related Minimum Required Education and Experience
Requires a bachelor’s degree in a job related field and 2 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience.
Required Certification, Licensure/Other Credentials
Preferred Qualifications
Experience operating within a large university.
Knowledge of or ability to learn the University of South Carolina policies, procedures, and administrative systems (Peoplesoft Finance, HCM, and PeopleAdmin).
Knowledge/Skills/Abilities
Excellent written and verbal communication skills.
Considerable computer mastery with specific knowledge of Microsoft Office Suite (Word, PowerPoint, Excel, Outlook), Adobe Acrobat, and other software programs.
Demonstrated strong analytical skills and have the capacity to learn web-based university systems, and interpret and implement policies and procedures.
Ability to establish and sustain a positive working relationship with staff, co-workers, administrators, and campus partners.
Ability to manage sensitive situations with confidentiality and discretion.
Average typing skills. Ability to effectively manage time and prioritize tasks.
A positive team-oriented attitude.
Ability to manage multiple concurrent tasks of a varied nature.
Excellent organizational skills.
Ability to prepare reports and presentations.
Ability to work independently with little direction as well as collaboratively within a team.
Ability to handle special constituent issues with discretion and tact.
This position has been designated as essential personnel during inclement/hazardous weather and other emergencies.
Job Duties
Job Duty
Serve as office manager and administrative coordinator for the AVP Student Housing Schedules meetings, manages calendar, coordinates training sessions or events, creates presentations, and purchase office supplies. Administrative support duties include welcome reception, preparing correspondence, answering calls, and reviewing paperwork submitted by the supported departments to ensure that it is complete and accurate.
Essential Function Yes
Percentage of Time 20
Job Duty
Provides administrative guidance to direct reports and departmental staff that assist in advancing the AVP’s initiatives and instructions. Monitor’s progress of these assignments and reports to AVP on progress or completion. Reviews submitted documents for AVP signature related to purchasing, travel, food letters, EPMS, etc. for accuracy and completeness then obtains signatures and submits to Division.
Essential Function Yes
Percentage of Time 20
Job Duty
Process all travel and procurement requests for the AVP and Housing Departments. Maintain working knowledge of finance systems. Ensure compliance with university policies and procedures. Generate periodic reports, as needed.