Job Description

Job Description
As part of a dynamic team, the Budget & Operations Coordinator provides comprehensive financial and operational support to the College of Visual and Performing Arts. This role leads the University credit card reconciliation, travel and expense processing, and grant fund administration portfolio while performing cross-functional responsibilities such as journal entries, payroll administration, and new hire processing. The position requires strong attention to detail, independent judgment in applying university financial and HR policies, and the ability to manage high-volume recurring transactions within strict deadlines.
Education and Experience
Associate or bachelor’s degree preferred. High school diploma or equivalent required with relevant professional experience.
Skills and Knowledge
Strong analytical skills, attention to detail, organizational skills, discretion with confidential information, and effective communication.
Ability to interpret and apply university financial and payroll policies while managing multiple recurring deadlines.
Service-minded approach with a positive attitude.
Willingness to learn and contribute individually and as part of a high-performing team.
Responsibilities
Process and reconcile University credit card transactions for assigned VPA departments. Review transactions for policy compliance, verify chartstring coding, obtain required supporting documentation, and submit reconciliations by university deadlines.
Process Travel & Expense reimbursement requests and non-travel employee reimbursements.
Review all submissions for completeness, policy compliance, and accurate chartstring coding.
Process through PeopleSoft and follow up with departments on missing or incomplete documentation.
Prepare and maintain financial reports, budget-tracking documents, and variance analyses for grant and restricted fund usage across the college, ensuring compliance with fund guidelines and meeting deadline restrictions.
Initiate and process journal entries and journal IDs to correct, reallocate, or record financial transactions.
Cross-Functional Budget & Operations Support:
Provide cross-coverage across payroll, new hire processing, financial reporting, and procurement during peak periods.
Maintain working knowledge of all shared systems to ensure continuity of service across departments.
Other duties as assigned.
Physical Requirements
Not Applicable
Tools/Equipment
Not Applicable
Application Instructions
In addition to completing an online application, please attach a resume and cover letter.
About Syracuse University
Syracuse University is a private, international research university with distinctive academics, diversely unique offerings, and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and over 150 years of history, Syracuse University offers a quintessential college experience.

The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors, 100 minors, and 200 advanced degree programs offered across the University’s 13 schools and colleges; over 15,000 undergraduates and over 6,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit http://www.syracuse.edu.
About the Syracuse area
Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal.
EEO Statement
Syracuse University is an equal-opportunity institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities.
Commitment to Supporting and Hiring Veterans
Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University’s contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members.
Commitment to a Respectful and Welcoming Community
Syracuse University fosters a welcoming learning environment where students, faculty, administrators, staff, curriculum, social activities, governance, and all aspects of campus life reflect a broad range of perspectives and experiences. The University community values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to engage with and appreciate the richness of backgrounds, beliefs, and experiences that shape our society. To achieve this, we strive to cultivate a community that respects and encourages open dialogue, understanding, and mutual respect.