Job Description

Job Duties

Post-Award Administration

Manage post-award activities for an assigned portfolio of School of Nursing faculty.

Review Notices of Award and communicate conditions, restrictions, and deliverables to faculty.

Coordinate award setup and agreements (e.g., subawards, consultant/service agreements, data use agreements) with Sponsored Programs Administration, Research Contracts, and Office of General Counsel.

Monitor grant budgets, expenditures, and personnel effort to ensure compliance with sponsor terms and university policies.

Prepare and submit required interim and final technical and financial reports.

Track subawards, contracts, and consultant agreements to ensure timely invoicing and reporting.

Serve as the liaison between faculty, partners, and Sponsored Programs Administration, ensuring smooth communication and compliance.

Participate in strategic planning and evaluation of award management processes and funded projects.

Represent the School at grant funder meetings and conferences to build networks and support sustainability of funded projects.

Support faculty with project-related meetings, data collection, and basic analysis of program data.

Assist faculty and stakeholders with implementing outreach and recruitment strategies for funded projects.

Perform other financial and administrative functions as assigned by the Director of Grants and Research or Associate Dean of Research.

Pre-Award Support

Collaborate with faculty regarding pre-award activities, including reviewing funding opportunities and communicating requirements.

Support proposal preparation, including budget development, effort feasibility, formatting, and compliance with sponsor guidelines.

Coordinate internal routing and ensure proposals meet submission requirements and deadlines.

Maintain accurate documentation for all pre-award processes and submissions.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. It is only a summary of the typical functions of the job, not an exhaustive list of all possible job responsibilities, tasks, duties, and assignments. Furthermore, job duties, responsibilities and activities may change at any time with or without notice.

Required Qualifications

Work Experience:

Three (3) years of experience in research or sponsored projects administration, including coordinating pre- and post-award processes and ensuring compliance. Relevant education may substitute for experience on a year for year basis.

Three (3) years of experience in financial management for grants, including budget development, account reconciliation, and application of basic accounting principles. Relevant education may substitute for experience on a year for year basis.

Preferred Qualifications

Education: Master’s Degree in a relevant discipline such as research administration, business, accounting, social science, health services, or administration.

Certifications/Licenses:

Certification in Research Administration or commitment to obtain.

Work Experience

Three (3) years of experience interpreting sponsor guidelines and institutional policies to ensure regulatory compliance.

Three (3) years of experience interpreting complex grant requirements and federal regulations, including Uniform Guidance and sponsor-specific policies.

Three (3) years of experience in financial management of grants, including forecasting, reporting, and compliance monitoring.

Three (3) years of experience using electronic research administration and enterprise systems, such as eRA Commons, SciENcv, Huron, Workday, and QlikView.

Three (3) years of experience with specialized grant programs, such as HRSA, including progress reporting.

Skills

Time Management Skills

Written & Verbal Communication Skills

Problem Solving Skills