Job Description

Job Description:

The Assistant Controller will provide high-level and direct support to the senior financial leadership team in managing the accounting and financial activities for the College's operating and grant funds, and its affiliate corporations: OCC Housing Development Corporation (OCCHDC), OCC Association, Inc. (OCCA), and OCC Foundation (OCCF). This position will produce financial summary statements and assist with all general ledger activities, financial reporting and analysis, fixed assets, inventory, and cash management treasury functions. The Assistant Controller is a member of the financial leadership team and will provide financial oversight and monitor and evaluate internal controls. This position will also play a leading role in the overall budget and year end audit process for all organizations.



MAJOR RESPONSIBILITIES

Develop and analyze information to assess the current and future financial status of the departments and programs.
Develop and document business processes and accounting policies to maintain and strengthen internal controls.
Assist with coordination of the budget process for the College, OCCHDC, OCCA, and OCCF in a timely manner and in line with each corporation's by-laws and service agreement requirements.
Evaluate data and make projections to facilitate budgeting for each department.
Maintain all fixed asset schedules including the proper recording of additions, disposals, and calculation of the related depreciation expense.
Oversee the College's asset inventory process including the disposition of obsolete items.
Ensure quality control over financial transactions and financial reporting.
Support month-end and year-end close process.
Monitor and manage bank activity including incoming transactions and payment distributions.
Manage the reporting requirements of any unclaimed funds.
Assist with all financial activity of the grant/restricted projects ensuring compliance with the terms of the grant; closely monitor expenditures to ensure the College is spending the funds in a timely manner and that each awards spending rate is on track to maximize all funds.
Prepare, review, and submit financial and regulatory reports required by laws, regulations, and boards of directors.
Assist with management and compliance of applicable government regulations and reporting requirements and tax filings including preparing and submitting all appropriate IRS filings.
Work to reconcile accounting inaccuracies or imbalances and ensure that all Balance Sheet accounts are reconciled on a continual basis including Federal and State Financial Aid programs.
Perform monthly, quarterly, and year-end analysis, including accruals and estimates, for College and Affiliate tuition and fee transactions in accordance with GASB reporting.
Provide guidance to Human Resources with any payroll related issues that arise and have an impact on the general ledger.
Maintain, update, and develop processes and procedures as necessary to maintain all levels of accountability and efficiency.
Manage, coordinate, monitor and facilitate all financial transactions relating to all organizations.
Assist with the coordination of the annual audit for OCCHDC, OCCA, and OCCF and may serve as liaison to external auditors.
Oversee and prepare invoices, cash receipts for bank deposits, and manage receivables as necessary.
Maintain a presence at and participation in college and affiliate board meetings as deemed appropriate and necessary.
Prepare invoices/manage receivables as necessary.
Oversee and manage a financial staff as assigned.
Actively participate in college-wide initiatives.
Handle special projects and other duties as assigned by senior financial leadership team.
Requirements:

MINIMUM QUALIFICATIONS

Bachelor's degree required from a regionally accredited college, university or foreign equivalency in Accounting, Finance, Business Administration, or related field.
Three (3) years of solid work experience with demonstrated success in areas of financial management and accounting.
Experience in financial management and accounting, regulatory and financial reporting, budget and forecasting, and development of internal controls.


PREFERRED QUALIFICATIONS

Five (5) years of experience in accounting or finance, with public accounting experience a plus
Experience in the non-profit sector
Experience with fund accounting
Experience with grant-funding
Master's degree in accounting or related field
Experience with Colleague or Banner
Experience with Blackbaud
Bilingual in English and Spanish. English and other languages will be considered.


KNOWLEDGE, SKILLS, ABILITIES

Thorough knowledge and understanding of accounting principles and procedures
Experience with financial statement preparation for all types of legal entities
Experience with general ledger functions and the month-end/year end close process
Experience in preparing and review of tax filings
Ability to interpret and apply state and federal laws and regulations governing financial procedures
Knowledge of GAAP
Experience with or demonstrated ability to learn new technologies related to institutional finance and data management
Ability to work independently and aggressively anticipate impacts of workload/issues to deadlines
High level of independent judgment and problem-solving skills
Ability to collaborate across campus and work well with others in a team environment
Effective interpersonal, organizational and communication skills
Ability to maintain a very positive work attitude including the willingness to work longer hours during peak periods