Job Description

Description
THIS IS AN ON-SITE POSITION: The University of Alabama at Birmingham (UAB) School of Engineering (SOE) seeks a BUSINESS OFFICER I to serve in the capacity of business and/or operations manager for assigned units within the School of Engineering. Operating under minimal supervision, responsibilities may encompass financial, administrative, personnel, space and database management. Coordinates implementation of policies and procedures. Serves as financial/budgets/grants management officer for assigned areas. Directs administrative operations of assigned unit and supervises support staff. May solicit funds and perform special projects as needed. Responsible for financial management/budget, personnel policy administration, space and facilities planning, general ledger and/or grants account reconciliation, policy interpretation and enforcement. Interacts with University administrative units and assures the integrity of department/school administration and financial operations. Provides financial guidance to staff and appropriate University personnel and coordinates integration with university systems.
RESPONSIBILITIES:
Budget management: Assist in labor planning and annual budgets for assigned units. Ensure proper accounting of general ledger accounts; provide guidance on major equipment purchases and bid laws; reconcile assigned accounts and provide timely reports to Department Chair and Director on monthly basis. Analyze account activity and proactively resolve budget v. actual issues. Review and approve purchase orders, P-card transactions and payment requests for accuracy and appropriateness.
Post-award grants management: Pay and post invoices, prepare reports; process funding source changes. Ensure proper accounting of grant accounts; May reconcile grant accounts and provide reporting and analysis.
Space and facilities planning: Collaborate with department in preparation of the annual space survey
Personnel: Assist HR Generalist with recruitment process. Prepare personnel action documents. May manage personnel action databases. Review and approve personnel action documents initiated by department for accuracy and appropriateness. Other duties as assigned.
Budget management: Assist in labor planning and annual budgets for assigned units. Ensure proper accounting of general ledger accounts; provide guidance on major equipment purchases and bid laws; reconcile assigned accounts and provide timely reports to Department Chair and Director on monthly basis. Analyze account activity and proactively resolve budget v. actual issues. Review and approve purchase orders, P-card transactions and payment requests for accuracy and appropriateness.
Post-award grants management: Pay and post invoices, prepare reports; process funding source changes. Ensure proper accounting of grant accounts; May reconcile grant accounts and provide reporting and analysis.
Space and facilities planning: Collaborate with department in preparation of the annual space survey
Personnel: Assist HR Generalist with recruitment process. Prepare personnel action documents. May manage personnel action databases. Review and approve personnel action documents initiated by department for accuracy and appropriateness.
Perform other duties as assigned.
(Annual Salary: $52,555 - $85,400)

Qualifications
Bachelor's degree in Business or a related field and three (3) years of related experience required. Work experience may NOT substitute for education requirement.
Preferred:
Proficient in Excel
Self-Starter
Diligent in following through on assignments
Highly organized, with keen attention to detail
Strong financial skills and problem-solving ability
Ability to work with a high degree of independence
Strong communication skills and customer service skills
Maintain confidentiality of information
Experience with Oracle summarizing financial data and providing analysis appropriate for decision support is preferred.