Job Description

Position Purpose
To provide programmatic and operational support for the office, with a primary focus on event logistics and execution, financial and procurement operations, support for internship funding efforts and serving as a central point of contact for students and visitors.
Description
Required Qualifications - Education and Yrs Exp Bachelors plus 1-2 year(s) of experience or equivalent combination of education and experience
Required Qualifications - Skills, Knowledge and Abilities
Bachelor’s degree plus 1-3 years’ experience or equivalent combination of education and experience
Minimum of 1-3 years of experience in event coordination, program administration, or operations support.
Strong organizational skills with demonstrated ability to manage multiple concurrent projects and deadlines.
Proficiency in Microsoft Office Suite, particularly Excel, and experience maintaining data tracking systems and records; Experience with Airtable preferred.
Knowledge of financial and procurement processes, including purchasing, reimbursements, invoicing, and budget tracking.
Exceptional written and verbal communication skills, including experience corresponding with diverse stakeholders.
Proven ability to work independently, take initiative, and identify opportunities for process improvement.
Demonstrated ability to deliver a welcoming, responsive experience in a student- or customer-facing environment.
Preferred Qualifications
Experience working in a higher education, nonprofit, or mission-driven organizational environment.
Experience supporting internship, career development, or experiential learning programs.
Comfort with event technology tools, including AV setup, virtual meeting platforms, and event registration systems.
Department Contact for Recruitment Inquiries Catherine Darragh
Department Contact Phone Number 603-646-2791
Department Contact for Cover Letter and Title Catherine Darragh
Department Contact's Phone Number 603-646-2791
Equal Opportunity Employer
Dartmouth College is an equal opportunity employer under federal law. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications are welcome from all.
Background Check
Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job? Not an essential function
Special Instructions to Applicants
Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy

Additional Instructions
Quick Link https://searchjobs.dartmouth.edu/postings/86352
Key Accountabilities
Description
Program & Event Operations
Coordinates and supports a portfolio of recurring and one-off programs, with a primary focus on event logistics and execution.
Manages end-to-end event operations (space reservations, vendors/venues as needed, materials, technology/AV, staffing, day-of run-of-show).
Ensures a high-quality participant experience through proactive planning, clear communication, and strong attention to detail.
Maintains event supply readiness (materials, signage, swag), including inventory tracking and replenishment recommendations.
Identifies opportunities to streamline event workflows and improve templates/checklists
Percentage Of Time 35%
Description
Financial & Procurement Operations
Processes day-to-day financial transactions for the team (purchases, reimbursements, invoices, and contract-related payments as applicable).
Maintains internal budget tracking tools/spreadsheets to support forecasting, reconciliation, and clear visibility into program spend.
Applies current Dartmouth finance/procurement policies; coordinates with central finance and procurement partners to ensure compliance and timely processing.
Percentage Of Time 20%
Description
General Operations
Manages the office’s central email inbox, triaging inquiries and routing them appropriately.
Staffs the front desk, providing a welcoming and responsive first point of contact for students and visitors.
Percentage Of Time 15%
Description
Internship Funding Program Support
Assists in the administration of internship funding applications, ensuring materials are accurate, organized, and accessible to students.
Supports the funding allocation process by tracking applications, submitting payment requests, and maintaining records.
Coordinates timely communications with applicants and internship hosts
Supports continuous improvement efforts in data collection, tracking program outcomes, and identifying opportunities to enhance the student experience.