Job Description

Description
Responsible for administratively managing a University department under the general direction of a functional Program Director or under the auspices of a Program Advising Committee and according to an established program plan. May participate in the development of program objectives and is responsible for achieving objectives within defined parameters set by University and/or department policies and procedures or technical principles. May require fiscal management of grants and other funds. May manage multiple programs. Requires the use of independent judgment to determine the best approach to accomplish objectives established in the program plan. May supervise staff as needed.

Works collaboratively to support operational initiatives within the Records Office of the University of Alabama at Birmingham Marnix E. Heersink School of Medicine. Responsible for administratively managing the electronic academic records of medical students. Manages and disseminates routine communications to medical students regarding registration processes. Manages data records requests via online portal. Provides input in the development of program plans and objectives. Communicates with faculty, staff, and external UAB offices regarding pertinent changes to individual academic records. Implements operational policies and procedures, and ensures appropriate documentation is in place and accurate.

Key Duties and Responsibilities:

1. Manages documentation and tracks academic progress of UAB medical students using internal software and database(s); report and track student leaves of absence.

2. Performs data entry and reporting to national agencies/organizations for medical student status verification, including annual class promotions and graduation.

3. Reviews and distributes routine data reports related to grades and academic status to faculty, staff, and ancillary UAB offices.

4. Manages annual student credentialing process, including messaging and communication tools, such as web site content, social media, email, and additional resources.

5. Assists with medical student degree audit process to ensure all students have met graduation requirements.

6. Manages data requests in the Records Request Portal, including transcripts, degree verification, and other academic requests.

7. Assists with ordering and distribution of diplomas.

8. Assists with management of visiting medical student verification and onboarding processes.

9. Assists with generating data reports to address internal and external inquiries regarding student data.

10. Collaborates with Records team in the digital imaging of archived documents.

11. Performs other duties as assigned.

Salary Range: $43,890 - $57,055