Job Description

Position Purpose
To provide administrative support to Senior Leaders in Campus Services and to coordinate activities that will increase department efficiency, expedite/coordinate the work of others, and ensure the smooth operation of the department.
Description
Required Qualifications - Education and Yrs Exp Associates plus 3+ years' experience or equivalent combination of education and experience
Required Qualifications - Skills, Knowledge and Abilities
Associate’s degree or the equivalent education and experience
Three plus years of office experience in a related field, with a high degree of autonomy
In-depth knowledge of office procedures
Strong organizational and planning skills and ability to set priorities.
Highly proficient with computer applications.
Excellent communication and interpersonal skills.
Initiative, sound judgment and ability to work independently
Ability to maintain confidentiality.
Preferred Qualifications
Bachelor’s degree preferred
Department Contact for Recruitment Inquiries Ann Crookenden, Campus Services HR
Department Contact Phone Number 646-3323
Department Contact for Cover Letter and Title Joe Flueckiger, AVP Business & Hospitality Services
Department Contact's Phone Number [email protected]
Equal Opportunity Employer
Dartmouth College is an equal opportunity employer under federal law. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications are welcome from all.
Background Check
Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job? Preferred, but not required
Special Instructions to Applicants
Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy

Additional Instructions
Quick Link https://searchjobs.dartmouth.edu/postings/86463
Key Accountabilities
Description
Calendar Management

Manages, plans, and coordinates the details of complex daily appointment calendars to ensure the most efficient use of the supervisor’s time.
Coordinates and schedules a variety of activities to support office functions and meetings.
Briefs the supervisor on changes in schedules and priorities or on matters needing the supervisor’s personal or immediate attention.
Frequently updates schedules and plans on upcoming meetings.
Coordinates with other offices and departments to arrange co-sponsorship of events.
Percentage Of Time 20
Description
Committee/Meeting Participation

Coordinates, attends, and participates in various meetings as requested by the supervisor.
Gathers information for the meetings, coordinates items for the agenda, and distributes material to participants prior to the meeting.
Takes minutes of the meeting, prepares and distributes reports, and follows up on details to ensure timely and accurate dissemination of information.
Percentage Of Time 20
Description
Communication/Coordination

Interacts regularly with a wide range of internal and external constituents and staff members and conveys information on behalf of the supervisor.
Handles a variety of people wishing to make appointments and effectively redirects caller/visitor to the appropriate individual/office.
Regularly handles confidential or sensitive information, exercises discretion concerning its disposition.
Anticipates scheduling needs and proactively reorganizes commitments as priorities shift across both portfolios.
Interprets, applies and explains office, department, and College policies and procedures.
Communicates respectfully with a diverse community.
Percentage Of Time 20
Description
Project Coordination

Plan, coordinate, and oversee projects and special events related to department programs.
Develops and implements project activities based on defined project scope and objectives.
Sets and maintains schedules and timelines.
Evaluates project effectiveness and recommends changes to policies and procedures.
Coordinates and arranges special events (conferences, dinners, luncheons, retreats, etc.) including attracting speakers, locating and reserving facility space, arranging necessary services, coordinating schedules and itineraries, and overseeing actual events.
Percentage Of Time 15
Description
General Office Support

Drafts and proofreads memos and correspondence for supervisor review and signature or personally responds to inquiries on procedural matters.
Types and prepares a wide variety of materials such as correspondence, committee minutes and reports, handouts, etc., proof reading to ensure accuracy.
Orients new staff and visitors to the office and the community.
Supports the office’s mission to foster inclusiveness and diversity.
Percentage Of Time 15