Job Description

About University of South Carolina
From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.
Veterans' Preference Statement
The University of South Carolina is committed to equal opportunity and proudly values the skills and experience military veterans bring to our workforce. Across South Carolina, we are making veterans a priority for employment and recognize their vital contributions to our state and our communities.
Benefits for FTE Positions
The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the "Working at USC" section on the Applicant Portal at https://uscjobs.sc.edu. Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding.
Position Description
Advertised Job Summary
This position will serve as the facilities financial liaison for capital project reporting. The employee will coordinate project establishment and closeout between university level and state level stakeholders. The employee will also ensure accurate cost reporting to allow for project budget management.
Job Related Minimum Required Education and Experience
Requires a bachelor’s degree in a job related field and 2 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience.
Required Certification, Licensure/Other Credentials
Preferred Qualifications
Experience with ERP (PeopleSoft) and Facilities CMMS systems.
Knowledge/Skills/Abilities
Knowledge of the principles, practices, theories and terminology of accounting, auditing, banking, budgeting, financial management or investment; of office practices and procedures, of financial statement analysis; and of the budget development processes.
Strong verbal and written communication skills.
Job Duties
Job Duty
Review and process requisitions in the University’s ERP for capital projects to ensure correct information has been submitted. Assist project managers with entering receipts for approved pay applications.
Essential Function Yes
Percentage of Time 20
Job Duty
Assist Director of Facilities Administration & Finance, Assistant Director of Facilities Administration & Finance with Facilities Planning, Design, and Construction leadership to prepare state and/or internal projects through the approval process. Serve as lead with amending project changes on correct forms for review. Assist in communicating the status each project throughout the approval workflow.
Essential Function Yes
Percentage of Time 15
Job Duty
Establishes approved projects in both Facilities CMMS and the University’s ERP. Updates budget information according to approved budget changes. Serve as financial liaison with the Controller’s Office Capital Asset team.
Essential Function Yes
Percentage of Time 10
Job Duty
Reconciles projects to ensure accounting information is accurate in the University’s ERP and Facilities CMMS. Act on any discrepancies with proper departmental constituents. Prepares monthly reports to demonstrate project reconciliation status and activity.
Essential Function Yes
Percentage of Time 30
Job Duty
Prepares and reviews project closeout documentation. Submits the documentation through the appropriate channels to close completed projects. Updates project statuses in Facilities CMMS