Job Description

Primary Purpose
The primary purpose of this position is to administer the Accounts Receivable, Accounts Payable, Purchasing, and financial reconciliations of all Campus Dining units. This position maintains and updates financial records across multiple Accounting, Finance, and Purchasing platforms, and reconciles financial transactions every month. This position works with excel spreadsheets, formatting and creating complex formulas in Excel, along with knowledge and experience using ERP systems.
Minimum Qualifications
Bachelor’s degree in business, business administration, accounting, finance, or a related degree which included at least 15 credit hours in accounting; or a High School Diploma and 4 years of related experience, including the use of accounting software and spreadsheet formulas and functions.

Degrees must be received from appropriately accredited institutions
License/Certification Required
NA
Preferred Qualifications
3-5 years experience in accounting and finance.
Experience with advanced excel formulas and functions.
Experience with accounting and purchasing systems at a College or University.
Essential Duties and Responsibilities
This position provides financial support throughout all of Campus Dining by ensuring timely invoicing and billing, daily deposits of credit card payments and physical checks, and procurement of materials and supplies. When requested by leadership, this position will have the ability to research and obtain relevant financial and accounting records to allow for the completion of financial analysis and reporting. This position requires a high degree of accuracy, organization, and attention to detail, as these responsibilities directly support financial controls, timely payments, accurate billing, and Campus Dining financial and administrative functions.

Essential Duties and Responsibilities Include:

Accounting and Tax Compliance: Manage all accounts receivable to ensure timely payments by both internal and external clients. Verify that sales tax is recorded correctly when invoicing and ensure proper account coding for remitting sales tax to NCDOR. Submit journal entries to the controller’s office for all internal billing across campus and work with other departments when discrepancies arise and submit correcting entries as needed. Ensure the correct Fund and account code is used for all transactions posting to the departmental financial statements. Manages Campus Dining accounts payable to ensure bills are paid on time, the products and/or services have been received by the department, and the terms of any attached contracts are being met in accordance with the bill.

Purchasing: Process purchase requests across multiple units and ensure the correct account code is being used for the purchases, the budgetary resources are available, and the purchase or service is being billed to the correct Fund number. Assist the Campus Dining Purchasing Specialist with contracts and procurement state policy interpretations as needed. Work with the current bid for food and supply purchases for resale items ensuring accuracy on the invoices received.

Accounting and Finance Systems Management: Work with credit card processing systems to ensure all credit card payments by external clients are remitted to the proper Campus Dining and/or Catering Fund. Ensure credit card payments post to the correct invoice in the catering and ETG accounting system. Deposit checks daily as received, and ensure checks are deposited to the correct fund and account.

Auditing and Business Analysis: Reconcile all expenses and revenues monthly using WebFocus/E-print for all units within Campus Dining and Catering. Reconcile employee P-Cards for multiple users and ensure the charges are authorized according to the University P-Card rules and regulations. Compile, analyze, and share accurate financial data to assist with the financial analysis and reporting of Campus Dining.

Central Point of Contact and Cross Collaboration: Serve as the primary point of contact for both our Catering and Express To Go (ETG) financial operations. Work with the foundation office for all Catering and ETG invoices being billed to a foundation fund. Answer questions from other departments pertaining to ETG and Catering events, including invoicing and billing questions after the event. Manage accounts aging reports to facilitate the collection of past due invoices.